Present: Gregg Herrin, Carrie Caouette DeLallo, Charles Peel, Curtis Chase, Paul Libby, Gayle Durkee, Rick Ackerman, Kasey Peterson, Jen Chase, Chintana Herrin, Bob Aicher, John Parker, Judy Libby, Russel Noel, Rosemery Noel, Jacob Held, Marrianne Mc Cann, Samantha Bonasera
Gregg Herrin called the meeting to order at 6:30
Adjustments to the Agenda – Chase Ackerman is on call and will join when it is possible.
Conflict of Interest Disclosure - Paul Libby wanted it noted that Judy Libby is present and he may have to recuse himselfdependent on the course of the meeting.
Public Comments
Russell Noel expressed ongoing frustration with the Riverside Drive road issue and withdrew his offer to build a white picket fence because of a disagreement involving Selectboard members. He also asked why a sheriff’s deputy was present at the previous meeting he was scheduled to attend.
Jacob Held spoke briefly about his experience and background as a candidate for Orange County Sheriff. Gregg Herrin noted that the Town contracted with Windsor County because of coverage concerns.
Gayle Durkee stated that a resident inquired about the Town’s plan for marking the 25th anniversary of 9/11.
Carrie Caouette-De Lallo made a motion to approve the minutes from the August 4th meeting. Paul Libby seconded. 5-0-0
Carrie Caouette-De Lallo made a motion to approve the minutes from the August 18 meeting. Charles Peel seconded. 3-0-2. Paul Libby and Curtis Chase abstained as they were not present for that meeting.
Chase Ackermanprovided an update on First Branch Ambulance and the Town Nurse program. The nursing program has been in place for about a year and appears to be working well, providing auxiliary assistance to residents and reducing ambulance calls. Gregg Herrin noted that the program will be discussed during the upcoming budget meetings and invited Mr. Ackerman to join those conversations.
John Parker and Samantha Bonasera were present to clarify the Recreation Department’s compliance with Open Meeting Law and the election of their officers. Curtis Chase reminded them that the September 16 meeting must be properly warned.
Ms. Bonasera noted that the Recreation Committee continues to seek additional members.
As a member of the Parks and Forest Committee, Jen Chase recommended fertilizing and aerating the Town Commons. The work was last completed in 2024 at a cost of $1,800; this year’s quote is $2,000. It was suggested that this maintenance be included in future budgets.
Paul Libby suggested revisiting parking along the edges of the green. Curtis Chase suggested adding fertilization and aeration to the mowing contract. Ms. Chase will obtain a formal quote, and Ms. Durkee will confirm whether funds are available.
Bob Aicher presented an Application for Sewer Allocation for the Congregational Church. Charles Peel summarized a meeting with Mr. Aicher, Mike Whipple, Curtis Chase, and a contractor, noting that Mr. Whipple was comfortable with the proposed plan. Charles Peel also reiterated the need for Mr. Aicher to supply quotes from contractors before a decision can be made.
Gayle Durkee supplied the numbers for setting the tax rate. Charles Peel made a motion to set the tax rate at 1.0768. Curtis Chase seconded. Paul Libby asked about veterans’ exemptions. Gregg Herin explained the exemptions for disabled veterans and their surviving spouses. There was no further discussion. 5-0-0.
Rick Ackerman and Kasey Peterson presented information on the State of Vermont’s Highway Safety Improvement Program. The State will fund guardrail replacement contracts for the Town up to $50,000. Paul Libby moved to apply for the program. Charles Peel seconded. The motion passed 5-0-0.
Mr. Ackerman then updated the Board on general highway concerns. There was a question about the closures on Edwards Road, Mr. Ackerman assured the Board that he had notified the Fire Dept and Ambulance Services. The excavation for the Grants in Aid work is done, but the Highway Dept. will use the excavator in a few more places while it is here, specifically a culvert replacement on Williamstown Road.
Mr. Ackerman is still trying to schedule the Upper Village Road paving with Blaktop. There is no further news on the truck body from Viking.
There was a brief discussion of the drainage issue by the tennis court and plans to alleviate the runoff.
Judy Libby thanked the Highway Dept. for the good work on behalf of the folks who live on the backroads.
Jen Chase explained that the state allows the town Justice of the Peace Ballot to be added to the reverse of the State General Election Ballot to save paper. Charles Peel made a motion. Curtis Chase seconded 5-0-0
Kasey Peterson explained that Vermont Emergency Management (VEM) has sent the Town paperwork authorizing payment of $412,000 in anticipation of work to be done on Edwards Road. Ms. Peterson has not signed the paperwork as extensions might not be forthcoming, the project might not be completed within the construction deadline, and the funds would need to be returned. There was discussion of the options, the likelihood of extensions from VEM, and the possibility that FEMA will deny the extension that would be needed through the 2027 construction season. This item was tabled for further discussion.
Kasey Peterson has spoken with, Adam Grimes, the contractor responsible for the exterior storm windows in the library. He has agreed to a contract amendment to complete the job by September 30th and to alter the window behind the circulation desk to include a panel that can be raised and lowered for air flow at a cost of $300.
Mr. Grimes also agreed to a subsequent amendment to provide storm windows for the Hall space that can be signed by September 30th to comply with the terms of the Municipal Energy Resilience Program grant. Charles Peel made a motion to amend the scope of work not to exceed $500 and to extend the term of Adam Grimes’ contract to September 30. Paul Libby seconded. 5-0-0
Water And Sewer Changes to Fees – tabled to discuss, along with the transfer station, during the budget meetings.
Charles Peel reported that he now has a word document of the Water/Sewer Ordinance to work on.The goal of rewriting this ordinance is clarity and readability.
Mr. Peel was clear that any changes made to the ordinance would be carefully tracked for transparency and is aiming to have the document ready for review by the end of October. Marianne McCann asked about the possibility of a conflict of interest as Mr. Peel is a ‘client’ of the water system. Gregg Herrin and KaseyPeterson explained that the question has been researched and no conflict of interest exists.
Approve Warrants – Paul Libby raised his concern regarding the Two Rivers-Ottauquechee Regional Commission (TRORC) invoice for support services regarding the Grants in Aid program noting that the invoice is vague and provided no details of when and what work was done. This is not the first time TRORC has provided incomplete or vague invoicing. Mr. Libby will follow up with TRORC. Paul Libby made a motion to approve the warrants excluding the $1500.00 TRORC invoice. Charles Peel seconded. 5-0-0.
Charles Peel made a motion to enter executive session to discuss a legal matter and a personnel matter. Carrie Caouette-De Lallo seconded. 5-0-0
Executive session began at 9:01.
Carrie Caouette-De Lallo made amotion to exit executive session. Paul Libby seconded. 5-0-0
Executive session ended at 9:41
Curtis Chase made a motion to adjourn. Chares Peel seconded. 5-0-0
Members Present: Johanna Welch (Chair), Patricia Swahn, Jennifer Chase
Staff Present: Kyle Hansen (Zoning Administrator)
Others Present: Margaret Pinello-White and Carl White (Applicants)
Johanna Welch (chair), called the meeting to order at 6:33 pm. A quorum was present.
Application: ZP26-11
Address: 115 Washington Turnpike
Applicants: Margaret Pinello-White and Carl White
Reason: Request for a Setback Waiver
Project: 28’ X 32’ detached garage, 20’ from the side property line
Johanna opened the hearing for Application ZP26-11. Margaret Pinello-White and Carl White were present for the applicant. No interested parties were present.
Margaret explained that the proposed location of the garage is the only reasonable spot to build the garage. This is due to topography, a stream, an existing Letter of Map Adjustment (LOMA), a private well, and the existence of other residential buildings on the property, this site is the best location. Carl further explained that when siting the garage, they also tried to achieve compliance by locating the garage as far from the property line as possible. This location is as far from the property line as it could realistically be and is located outside of the mapped floodplain; it is the site of best fit.
Johanna asked for clarification about where the well is located on the drawn site plan. Carl answered that the well is located behind the proposed garage and to the west of the existing single-family dwelling. Everything lower in elevation than the dwelling is located in the floodplain. The land to the south of the house site is too steep and impractical or impossible to build.
Johanna asked if it will be a single-story garage. Carl answered there may be a loft over the garage bays, but not a full second story. There will be electricity running to the garage, and it will only be used for personal use. The building will be climate controlled but will not have running water or septic connection.
Margaret explained that even though the proposed location is near the property line, the neighbors are aware, and it is not close to any neighboring dwelling units. The applicants discussed the project with their neighbors, though none were present to provide testimony.
Jennifer motioned to close testimony and proceed to other business. Patty seconded the motion. The motion passed unanimously.
Other Business:
Election of DRB Clerk
Johanna explained that the Zoning Administrator (ZA), will take minutes during normal DRB hearings. A DRB clerk must be elected to record meeting minutes in the event of a hearing wherein the DRB is reviewing an appeal of an action of the ZA. Johanna motioned for Jennifer Chase to be the temporary clerk. Patty seconded the motion, which passed unanimously.
Johanna motioned to adjourn the hearing and enter into a deliberative session at 6:45pm. Jennifer seconded the motion, which passed unanimously.
The Town of Chelsea seeks a highly organized and community‑minded Town Administrator to support the Selectboard and coordinate day‑to‑day municipal operations. This position focuses on administration, compliance, communication, and project coordination.
Key Responsibilities
The following are the key responsibilities of the position:
Support the Selectboard through meeting preparation, agenda posting, minutes/recordings management, and follow‑up coordination.
Maintain Selectboard documents, calendars, and project lists.
Ensure compliance with state and federal requirements, municipal policies, and reporting deadlines.
Serve as liaison between the Selectboard and Town departments, boards, commissions, and committees.
Maintain the Town website and social media pages; respond to resident inquiries.
Provide HR support including recruitment logistics and salary/benefit benchmarking.
Depending on hours, assist with project management, RFPs, contractor coordination, long‑range planning, and grant research/application.
Qualifications
The following qualifications are required:
Strong administrative and organizational skills.
Excellent communication and customer‑service abilities.
Ability to work independently and maintain confidentiality.
Comfort with municipal processes and compliance (municipal experience preferred but not required).
Proficiency with Microsoft Office, Teams, SharePoint, and website content management.
Hours & Schedule
Regular office hours are flexible; evening hours required for Selectboard meetings.
Option A: 20 hours/weekincludes Selectboard support, compliance, municipal coordination, public communication, and basic project coordination.
Option B: 30–40 hours/weekadds expanded intergovernmental coordination, proactive planning, full project management, and grant administration.
Compensation
Competitive salary commensurate with experience and final job scope.
Present: Gregg Herrin, Charles Peel, Carrie Caouette-De Lallo (remotely), Kasey Peterson, Gayle Durkee, Rick Ackerman, Chintana Herrin, Marianne McCann
Gregg Herrin called the meeting to order at 6:34 PM
Adjustments to the Agenda
Highway Safety Improvement Program –This was reserved for a meeting that Paul and Curtis are able to attend
Propane Price Lock – Gillespie
Conflict of Interest Disclosure - none
Public Comments - none
Approve Minutes
Carrie Caouette-De Lallo moved to approve. Charles Peel noted that Gregg Herrin identified information that was missing. Because it was uncertain if that had been added, no second was made and no action was taken.
Treasurer Update
Tax Rate: Gayle Durkee is working with the Listers to correct the Grand List after she identified issues with current use calculations on the final Grand List for the 2026 Tax Year. The Board can expect Town Clerk, Jen Chase, to finalize the canvassing report so that the Listers can finalize the current use totals and the Board can approve the tax rates.
Water and Sewer Fees: Gregg Herrin began the discussion with general concepts identified last meeting regarding treating highways, the transfer station, and water/sewer department funding to be approached equitably. Gregg Herrin noted that there are areas that everyone uses and should contribute to, some that are either optional or are unavailable to some residents, and some that everyone should cover whether they use or not such as fire, EMS and policing services. Normal town operating budget is shared widely. Highways are available to all but not used equally and are used by non-residents. That said, individualizing tax burdens by usage is impossible. The transfer station is available to all but not used equally. There may be a collective benefit to all residents by operating the station. Our current handling of that funding is to share all costs across all taxpayers and some costs are directly borne by users. The water and sewer systems are compulsory for residents of the Village and unavailable to those beyond the system’s reach. Charles Peel expressed concern that the water and sewer system, excluding bond payments, are exclusively borne by the residents who are compulsorily connected to the system and that they disproportionately keep up a system designed to support a high school that was eliminated by vote of all residents.
Follow up items from the last meeting: Paul Libby asked about the breakdown of fixed vs variable costs. Gregg estimates that about 90% of the costs of the water and sewer system are fixed costs. Another Board member asked how Chelsea compares with other towns in Vermont. Chelsea is presently below the average rates in Vermont and Nationally. Gregg Herrin was careful to note that the state and national median rates should not be considered to be a target. Carrie Caouette-De Lallo asked what portions of the towns considered were comparable to the size of our town and system and how much of their costs were tax funded.
Charles Peel will work with Mike Whipple to determine what the breakdown would be between tax funding and use fee funding if the Board applied the same funding approach to the water and sewer systems that are used for the other systems.
Public Discussion: Marianne McCann believes it is illegal for any public funding to be brought in by taxation and believes that there is a “legal document” from the formation of the water system which prohibits collecting of public funds to support the systems. Gregg Herrin noted that the Board will do its due diligence to verify that any changes are legal.
Administrator Update
FEMA Projects: Kasey verified that the departure of a Town Administrator and a lack of permitting are both explicitly named reasons that do not qualify for extensions. The State of Vermont may give us a six-month extension but that will create some risk with FEMA funding. We have to order and have the box culvert poured before we know if the FEMA funding remains feasible. The Town has expended funds already for road repairs. Kasey and Rick have discussed pricing and expect the cost of the Doyle Road project to be in excess of $400,000.00 and the Edwards Road Project to be in excess of $500,000.00. The future of FEMA’s funding generally is uncertain. Paul Libby’s input is needed to speculate on the options other than the engineered proposals at this time so that the Town can benefit from his DOT experience. Marianne McCann asked how much cost had already been spent on engineering. Gayle Durkee indicated that it was $200,000.00 inclusive of the Maple Avenue Bridge. It is unclear to the Board why we opted for having third party engineering for the Doyle Road box culvert rather than having the company that will construct it design the culvert in house. That decision was made by a Board with no common members with the current Board.
Municipal Energy Resilience Update: Adam Grimes would like a decision about how to restore the storm windows he removed from the Library. The Board wanted input from the Library and the public lands liaisons to be included in the discussion.
Highway
Open Bids for Upper Village Road Paving
Blacktop Inc – $114,165.22 and $148,342.32. Total $262,507.54 which includes level and overlay of section 1 full depth on section 2.
JA McDonald – $324,106.80. Base Bid is $150,114.80, additional is $173,992.00. Base includes shim with ¾” of type 4 and 1” of type 3. Upgrade would be 4” total asphalt.
Pike Industries – $112,373.00 for phase 1 and $160,834.50 for phase 2. Total $273,207.50 which includes level and overlay of section 1 and full depth of section 2.
The Board asked Rick Ackerman to review the bids and verify that each bid includes everything that he expected to be included. A representative from Pike was present and pointed out that their phase 1 cost was lower than Blacktop’s. If we are unable to complete both sections, Pike may be a less expensive option. Gregg reviewed the budget and verified that we have $79,000.00 in the resurfacing fund and will have another $50,000.00 once the tax paymetns start coming in.
Charles Peel moved to accept Blacktop Inc’s Bid of $262,507.54 to resurface a portion of Upper Village Road and extend the pavement on Upper Village Road. Carrie Caouette-De Lallo seconded. Carrie Caouette-De Lallo asked if the timelines matched Rick’s desired timelines and Rick verified that October 1st was included in all bids. The motion passed unanimously.
Two Rivers Regional Planning Commission Representative:
The Town needs to appoint a member to the TRORC Board to represent the Town’s interests in regional planning. The Board will put out a call to the Town through electronic means to solicit interested residents to represent the Town. This position has been vacant for several years since the prior representative resigned. Carrie Caouette-De Lallo will identify the duties so that the Board can ask for volunteers to be considered for nomination to the TRORC Board. The Chelsea Board would like this position to be actively engaged with the Selectboard, the Planning Commission, and TRORC to advocate for the interests of the Town. The request for volunteers will be disseminated electronically by Charles Peel and Carrie Caouette-De Lallo
Town Administrator Position
The Selectboard needs to post the Town Administrator position. Gregg Herrin and Kasey Peterson will finalize the description. Charles Peel suggested that we set pay to be commensurate with experience and that we reserve the option to amend the description prior to hiring.
Approve Warrants
Carrie Caouette-De Lallo moved to approve warrants. Charles Peel seconded. No further discussion. Motion passed unanimously.
Gillespie Propane Price Lock
Town would agree to purchase 3,169 gallons of propane for a fixed price of $1.57 per gallon. Carrie Caouette-De Lallo moved to approve the rate lock. Charles Peel seconded the motion. The motion passed unanimously.
Executive Session if necessary - None Needed.
Adjournment
Charles Peel moved to adjourn. Carrie Caouette-De Lallo seconded. No further discussion. The motion passed unanimously.
The Road Crew has had to extend their work schedule on Edwards down to Williamstown Road.
August 24 – 28 There will be culvert replacements. The road will be completely closed off and on for the whole week. Exact times are unknown as weather is a factor in culvert replacements.
We apologize for any inconvenience this may cause. Thank you for you patience.
Present: Gregg Herrin, Carrie Caouette-De Lallo, Charles Peel, Paul Libby, Gayle Durkee (Treasurer), Kasey Peterson (Interim Town Administrator), Rick Ackerman (Road Foreman)
Gregg Herrin called the meeting to order at 6:30PM.
Adjustments to the Agenda Kasey Peterson noted that an update will be included in the Highway section related to traffic signage. Gregg Herrin indicated that during the Treasurer’s section, he will provide some background information to restart discussions related to water and sewer rates.
Conflict of Interest Disclosure – None
Public Comments Marianne McCann inquired about the schedule for advancing the topic of drainage related to Bobby Button’s Creamery property. Curtis Chase indicated that the current step is still with the surveyor engaged to understand exactly where property boundaries are, and it was agreed that the next meeting will include an agenda item to provide a more complete summary. Frank Keane mentioned that beavers have been building a dam along Jail Brook.
Carrie Caouette-De Lallo moved to approve the July 21, 2026 Meeting Minutes. Charles Peel seconded. There was no further discussion. 5-0-0
United Church of Chelsea Wastewater Issue Bob Aichler provided updated information about the most recent design for reconnecting the church to the Town sewer. The information presented indicates that the updated design would have sufficient slope to carry waste from the church to the system, which was not previously the case due to changes in vertical alignment for the pipes. The currently proposed design will be discussed with Mike Whipple to review any concerns he may have.
Public Grounds Discussion of the Roberts-Gould Field included ongoing questions and discussion about the relationship between the Town and the activities done on that field. Since the Roberts-Gould fund is managed and coordinated separately from the Town, it was noted that activities like the Alumni Baseball Game are not automatically covered by the Town’s insurance, so in the future insurance information should be provided as part of any similar activities. Curtis Chase brought up several questions related to the Recreation Committee and requirements for Committee Members to be appointed by the Selectboard. John Parker indicated that the committee has been running based on the belief that they could self-organize, including having their own communications to recruit people who are interested in serving, deciding on committee members, and so on. John Parker will be in contact with the current secretary to pass along current membership information as well as any information associated with the formation and rules of the committee.
Transfer Station/Solid Waste Discussion Terry MacNeish provided a summary of research he has done into rates at nearby towns, indicating that Chelsea may be currently charged more than Royalton for trash disposal, but may also be paying less than other towns for recycling. He also suggested that the Town may be able to own containers rather than renting them, which could offer some savings over time. Snook Downing mentioned that the Town used to own a container, but its whereabouts have been unknown for several years. Gregg Herrin asked that various options be outlined for moving forward, to be evaluated based on a combination of fairness (charging more for those who use the service) and simplicity (for those using the service as well as for the Town to administer). Other ideas were suggested by various audience attendees ranging from “everyone pays equally through property taxes” to “abandon the transfer station altogether”. Future meetings will outline options and their pros and cons to help push towards a decision.
Treasurer Update Gayle Durkee provided an overview of the tax rate calculations, which indicate a large increase this year – driven largely by the increases in school budget. Gregg Herrin offered to create an updated view of the pie chart used at the 2026 Town Meeting to provide a visual representation of where tax monies go. The Selectboard will review the updated calculations by the next meeting so that the Treasurer can begin to process property tax bills. Gregg Herrin also presented an update on water and sewer rates, reminding everyone of the ongoing efforts to bring the revenues in alignment with expenses. The next meeting will include a more detailed look into the financial modeling, as well as opening the floor for more discussion about next steps.
Administrator Update Kasey Peterson noted that any additional work to be funded by MERP grants would need to be under contract by the end of September. Curtis Chase provided an overview of remaining prioritized items which we are seeking proposals for. Kasey Peterson noted that we are nearing the point of posting for the position of a permanent Town Administrator, and Gregg Herrin noted that to date they have been reconciling information from the prior Job Description used when Tierney Farago was hired, a partially update job description that was being worked on with Tierney, a prior description of duties from Kasey Peterson when she worked for the Town of Brookfield, and the experience over the past few months as Kasey has been temporarily filling the position. It is expected that over the next two weeks that information will be compiled into something that can quickly be turned into a realistic job description to redefine the scope of the role so we can begin recruiting.
Highway Tom Vermette applied for an access permit along Densmore Road. Paul Libby made the motion to approve the permit. Curtis Chase seconded. There was no further discussion. 5-0-0. Discussion of the VTRANS paving grant, as previously approved, included confirmation that the paving should be completed by October 1 per the advice of the Rick Ackerman. Kasey Peterson brought to the attention of the Selectboard that some of the FEMA funding possibilities for Doyle Road and Edwards Road are at risk of being lost, due to running out of time according to the process requirements. There is some concern that the delays have been caused largely by possible mishandling and subsequent loss of our prior Town Administrator, but that may be unlikely to qualify as an unavoidable delay in the eyes of the State or FEMA. Curtis Chase mentioned that some of the delay is based on the concern that some of the preliminary engineering may be infeasible, and that reconsidering engineering options is not something that was foreseeable or preventable by the Town. Paul Libby will reach out to the State of Vermont representative (with Kasey if timing allows) to understand more clearly the timeline and options that exist for us. Kasey Peterson presented information about Grants-in-Aid from the State of Vermont for FY2027 to do ditching work. Paul Libby made a motion to approve the $23,000 Grants-in-Aid package for 2027, including providing Town matching of $5,750 to do ditch work on roads to be determined at a later date. Charles Peel seconded. There was no further discussion. 5-0-0. Approve Warrants – Charles Peel made a motion to approve the warrants. Paul Libby seconded. There was no further discussion. 5-0-0
Charles Peel made a motion to enter executive session to discuss personnel issues and a Robert Poor Fund request, inviting Kasey Peterson. Curtis Chase seconded. There was no further discussion. 5-0-0
Executive Session began at 9:16PM.
At 9:57PM Charles Peel made a motion to exit Executive Session. Paul Libby seconded. There was no further discussion. 5-0-0 Gregg Herrin noted that the executive session covered personnel issues and a Robert Poor Fund request. Other than the Roberts Poor Fund request, no actions were taken and no decisions were made.
Charles Peel made a motion to adjourn. Carrie Caouette-De Lallo seconded. There was no further discussion. 5-0-0. The meeting adjourned at 9:57PM
Town of Chelsea Request for Proposals Accessibility Ramp – Town Hall
The Town of Chelsea is accepting bids to remove and replace an accessibility ramp outside the Chelsea Town Hall. The ramp must meet current ADA standards, and the look must be consistent with the historic nature of the building. Ideally, this design will allow access directly from the main sidewalk. Proposals must include material selections, ie: composite or pressure treated, as well as post and baluster style. Perform evaluation of existing foundations and footings; replace if necessary. Contractor is responsible for all field measuring and disposal of existing ramp following demolition. Preparation or modification of existing ground must be included to properly accommodate installation. Protect existing buildings, plantings and infrastructure from damage during project.
The work must be completed by June 30, 2027.
Site Visit A site visit is required prior to submitting a proposal. Please reach out to Grants Manager, Kasey Peterson at 802-625-2023 or Grants@chelseavt.usto schedule.
Bid Process and Deadline
Bid Packages may be emailed to Grants@chelseavt.usor mailed to PO Box 266 Chelsea, VT 05038 Attn: Selectboard and received by 9/11/2026 at 11am. Please include the following information in your bid:
On the outside of the sealed envelope or in the subject line of an email: Town of Chelsea, Accessibility Ramp, and the deadline for bid submissions (9/11/2026, 11am)
A copy of bond/insurance
A cover sheet with the title of the RFP; the bidder’s name, physical address, and all other contact information
Bid proposal value and breakdown so it is clear exactly what is included
Bid Opening
Bids will be opened and reviewed by the Chelsea Selectboard during the Selectboard meeting at the Town Hall (296 VT Route 110 Chelsea, VT 05038) on 9/15/2026 at 6:30pm. Following review and evaluation, and if possible, a proposal will be selected.
Evaluation factors:
Price
Bidder’s ability to perform within the specified time limits
Bidder’s experience and reputation, including past performance for Chelsea or another municipality
Quality and type of materials and services proposed
Bidder’s ability to meet all terms and conditions spelled out in this RFP
Contact Information
Questions regarding this RFP shall be submitted by email only to the Grants Administrator, Kasey Peterson, grants@chelseavt.us. A list of RFP questions and answers will be maintained on the Town’s website once received. Questions will be accepted until 11am on Monday, 8/24/2026, to ensure all parties have adequate time to review the answers before the proposal submission deadline.
Disclosure
The Town of Chelsea is an equal opportunity employer.
The Selectboard reserves the right at its sole discretion to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award which in its sole and absolute judgment will best serve the Town’s interest. The Selectboard reserves the right to investigate the financial condition of any bidder to determine his or her ability to assure service throughout the term of the contract. The Town assumes no responsibility and no liability for costs incurred relevant to the preparation and submission of proposals or any other costs prior to the issuance of a contract.
