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Agendas | News | Selectboard
Selectboard Meeting Agenda – February 4, 2025
| Selectboard Meeting Agenda |
| February 4th, 2025 6:30 pm Chelsea Town Hall Library |
| Call to Order |
| Additions to the Agenda |
| Conflict of Interest Disclosure |
| Public Comments |
| Approve Minutes from January 21, 2025 and January 25, 2025 |
| Current Events and Updates |
| A. Highway Update |
| B. Town Administrator Update |
| Action Items |
| A. Interim Zoning Administrator Services TRORC |
| B. Water and Sewer Rate Increase |
| C. Law Enforcement Requests for Proposal Opening |
| D. Community Nurse Request for Proposal Opening |
| E. Cleopatra Griffin Village Greens Request |
| F. Chelsea Annual Flea Market Village Greens Request |
| G. Chelsea Farmer’s Market Village Greens Request |
| H. Approve Orders |
| Executive Session If Necessary |
| Adjournment |
| Links to join the Selectboard Meeting: https://meet.google.com/fwf-ayyb-acq https://www.youtube.com/@chelseavtselectboardofficial/streams |
Annual Town Meeting and Information Meeting Prior to the Annual Town Meeting
2025 Chelsea Annual Town Meeting Warning
Informational Meeting Prior to the Annual Town Meeting
Friday, February 21, 2025 at 6:30 pm in the Chelsea Town Hall
Informational Meeting to discuss Articles 1 and 2
Budget presentation by Selectboard
Introduction to Candidates
Public comments
Annual Town Meeting
Tuesday, March 4, 2025 9 am – 7 pm
Australian Ballot Vote on Articles 1 and 2
Tuesday, March 4, 2025 10 am – Adjournment
Floor Vote on Articles 3-7
Special Selectboard Meeting Minutes -January 25, 2025
| Special Selectboard Meeting Agenda |
| January 25th, 2025 8:00 am Chelsea Town Hall Library |
| Call to Order |
| Kevin Marshia called the meeting to order at 8:05 am. SELECTBOARD Kevin Marshia (Present) Kelly Lyford (Present) Gregg Herrin (Present) Leyna Hoyt (Present) William Lyon (Present) TOWN EMPLOYEES Tierney Farago (Town Administrator) Gayle Durkee (Town Treasurer) |
| Additions to the Agenda |
| Leyna Hoyt had an addition to the agenda; Rick took his truck in for maintenance and found out it needed parts for the manifold and the work was estimated to be between $4,500-$6,500. He wanted to get the Selectboard’s approval in the event the work is over the $5,000 purchasing limit and he needs the work done as soon as possible to get the truck up and running. Leyna Hoyt made a motion to approve work on the truck up to $6,500; William Lyon seconded the motion. Motion passed. |
| Conflict of Interest Disclosure: None |
| Public Comments: None |
| Approve Minutes from January 21, 2025 |
| The Selectboard did not have the opportunity to review the minutes; the item was tabled until the February 4th meeting. No motion was made. |
| Action Items |
| A. Budget Amendment |
| There was a mistake on the previously approved budget; an appropriation petition for the Central Vermont Center on Aging was incorrectly listed at $1,000 instead of the requested $1,250. This affected the overall budget and the Town Meeting Warning. To remedy this, the budget was adjusted for the additional $250, resulting in a general budget of $1,751,244, $1,144,192 of which will be raised by taxes and $607,052 by non-tax revenue. The Selectboard double-checked the numbers and added them into the final budget spreadsheet. Gregg Herrin made a motion to approve the budget of $1,751,244 of which $1,144,192 shall be raised by taxes and $607,052 by non-tax revenue; Leyna Hoyt seconded the motion. Motion passed. |
| B. Town Meeting Warning |
| The Town Meeting Warning also had to be amended to reflect the appropriation amount, as well as editing the petition for the Chelsea Health Center to reflect the exact language written in their official petition. Article 7 was also added: To transact any other lawful business to properly come before the voters. One last review was made before the Selectboard agreed to approve the Warning. Gregg Herrin made a motion to approve the edited Warning as written; William Lyon seconded the motion. Motion passed. |
| Executive Session If Necessary: None |
| Adjournment |
| Leyna Hoyt made a motion to adjourn the meeting; William Lyon seconded the motion. Motion passed. The meeting was adjourned at 8:28 am. |
Selectboard Meeting Minutes – January 21, 2025
| Selectboard Meeting Agenda |
| January 21st, 2025 6:30 pm Chelsea Town Hall Library |
| Call to Order |
| Kevin Marshia called the meeting to order at 6:33 pm. SELECTBOARD Kevin Marshia (Present) Kelly Lyford (Present) Gregg Herrin (Present) Leyna Hoyt (Present) William Lyon (Present) TOWN EMPLOYEES Tierney Farago (Town Administrator) Gayle Durkee (Town Treasurer) Rick Ackerman (Road Foreman) |
| Additions to the Agenda: None |
| Conflict of Interest Disclosure: None |
| Public Comments: None |
| Approve Minutes from January 14, 2025 |
| Kelly Lyford made a motion to approve the minutes from January 14; Leyna Hoyt seconded the motion. William Lyon abstained. Motion passed. |
| Current Events and Updates |
| A. Highway Update |
| Rick Ackerman let the Selectboard know that a substantial amount of sand has been necessary to use due to recent weather. He is working to conserve as much sand as he can. He also discussed the lead times for truck components for the Town truck that was ordered; factory delays may affect the finish date for the truck. He will work with Leyna and Tierney on getting a better idea of production dates. |
| B. Town Administrator Update |
| The Town Administrator updated the Selectboard that several FEMA projects are moving forward through the review and approval process. The Selectboard would like to receive updates regarding the pedestrian bridge progress when available. The Town Administrator is consulting with the Vermont League of Cities and Towns regarding recent legal questions on funds appropriated during the 2023 Town Meeting and will update the Selectboard when more information is available. |
| Action Items |
| A. Recreation Committee Mowing Budget – John Parker |
| Gayle Durkee discussed information sent in by John Parker regarding mowing contracts for the coming year. Prices have gone up, so she worked with John to redistribute some funds between the Recreation Committee and the Town to help cover the increased rates. No motion was required. |
| B. Windsor County Police |
| Sheriff Palmer with the Windsor County Police attended the meeting virtually to discuss a proposed renewal of the policing contract with the Town and what services Windsor County has provided during the yearlong contract they’ve almost completed. Hourly rates for his officers will be raised from $65 to $78, which will likely bring the current contract up to $56,784 for 14 hours of service provided weekly. In order to finish the budget, the Selectboard decided to account for this price increase in the budget line item of Law Enforcement in the event that a contract is renewed. A request for proposals must be sent out to give fair chance to any agency looking to contract with the Town of Chelsea. The Town Administrator will work on the RFP and post it as soon as possible. No motion was required. |
| C. Budget Review and Finalization |
| The Selectboard discussed several remaining items on the budget, and adjusted them accordingly. Some funds were shifted from line items to account for the $20,000 previously dedicated to a community nurse, while others added to Law Enforcement funds. Leyna Hoyt presented information regarding competitive salaries from other towns, mainly for the Road Crew, Road Foreman, and Town Treasurer roles, so the Selectboard could consider budgeting for salary increases. After much discussion, Gregg Herrin suggested a lump sum of money to budget for overall increases in salary for all Town Employees. This was due to time constraints on the budget; it was proposed to reassess all Town Employee salaries at a later date. The amount proposed was $35,000, split between two line items for Highway staff and Town staff. After reviewing the full budget and altering some items, the Selectboard settled on a final budget which includes the total general fund expenditures of $1,750,994 of which $1,144,742 shall be raised by taxes and $606,252 by non-tax revenue. Gregg Herrin made a motion to approve the budget of $1,750,994 of which $1,144,742 shall be raised by taxes and $606,252 by non-tax revenue; William Lyon seconded the motion. Motion passed. |
| D. Town Meeting Warning |
| The Selectboard looked over the drafted Town Warning with the town Administrator. This warning includes requests for tax exemption for the Chelsea Health Center, several social service appropriations, and standard language for the Treasurer to collect tax bills and set a due date of November 1st for taxes. The selectboard added in the finalized budget number and approved the warning. Kelly Lyford made a motion to approve the Town Meeting Warning as written; Gregg Herrin seconded the motion. Motion passed. |
| Approve Orders |
| Leyna Hoyt made a motion to approve orders; Gregg Herrin seconded the motion. Motion passed. |
| Executive Session If Necessary: None |
| Adjournment |
| Leyna Hoyt made a motion to adjourn the meeting; Kelly Lyford seconded the motion. Motion passed. The meeting adjourned at 9:40 pm. |
Request for Proposals: Law Enforcement Services
Town of Chelsea: Law Enforcement
The Town of Chelsea will be accepting bids for law enforcement services within the Chelsea jurisdiction. The Town would like services to be provided during weekdays, weekends, and nights, not to exceed 14 hours weekly. Officers providing the proposed police services should be certified and qualified individuals. The Town of Chelsea is greatly appreciative of all law enforcement officers helping keep Chelsea a safe and secure community.
Bid Process and Deadline
Bid packages must be sealed and received by February 3rd, 2025 at 4:00pm at PO Box 266 Chelsea, VT 05038 (ATTN: Selectboard/ Town Administrator). Please include the following information in your bid:
- On the outside of the sealed envelope: PO Box 266, Chelsea VT 05038 (care of the Selectboard/Town Administrator), Town of Chelsea Law Enforcement RFP, the deadline for bid opening (February 3rd, 4:00 pm)
- A copy of bond/insurance
- A cover sheet with the title of the RFP; the bidder’s name, physical address, and all other contact information
- A cost estimate with anticipated hourly coverage
Bid Opening
Sealed bids will be opened and selected by the Chelsea Selectboard during the meeting at Town Hall (296 Vt Rte 110 Chelsea, VT 05038) on February 4th, 2025 at 6:30 pm. Bids will be judged by the following factors:
- Price
- Bidder’s ability to perform within the specified time limits
- Bidder’s experience and reputation, including past performance for the Town
- Quality of the services proposed
- Bidder’s ability to meet all terms and conditions spelled out in this RFP
Contact Information
Questions regarding this RFP shall be submitted by email only to the Town Administrator, Tierney Farago, at town.administrator@chelseavt.us. The Town Administrator will maintain a list of RFP questions and answers posted on the Town’s website when received. Questions will be accepted until 5:00pm on January 31st, to ensure all parties have adequate time to review the answers before the proposal submission deadline.
Disclosure
The Town of Chelsea is an equal opportunity employer.
The Selectboard reserves the right at its sole discretion to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award which in its sole and absolute judgment will best serve the Town’s interest. The Selectboard reserves the right to investigate the financial condition of any bidder to determine his or her ability to assure service throughout the term of the contract. The Town assumes no responsibility and no liability for costs incurred relevant to the preparation and submission of proposals or any other costs prior to the issuance of a contract.
Agendas | News | Selectboard
Special Selectboard Meeting Agenda – January 25, 2025
| Special Selectboard Meeting Agenda |
| January 25th, 2025 8:00 am Chelsea Town Hall Library |
| Call to Order |
| Additions to the Agenda |
| Conflict of Interest Disclosure |
| Public Comments |
| Approve Minutes from January 21, 2025 |
| Action Items |
| A. Budget Amendment |
| B. Town Meeting Warning |
| Executive Session If Necessary |
| Adjournment |
| Links to join the Selectboard Meeting: https://meet.google.com/fwf-ayyb-acq https://www.youtube.com/@chelseavtselectboardofficial/streams |
Agendas | News | Selectboard
Selectboard Meeting Agenda – January 21, 2025
| Selectboard Meeting Agenda |
| January 21st, 2025 6:30 pm Chelsea Town Hall Library |
| Call to Order |
| Additions to the Agenda |
| Conflict of Interest Disclosure |
| Public Comments |
| Approve Minutes from January 14, 2025 |
| Current Events and Updates |
| A. Highway Update |
| B. Town Administrator Update |
| Action Items |
| A. Recreation Committee Mowing Budget – John Parker |
| B. Windsor County Police |
| C. Budget Review and Finalization |
| D. Town Meeting Warning |
| E. Approve Orders |
| Executive Session If Necessary |
| Adjournment |
| Links to join the Selectboard Meeting: https://meet.google.com/fwf-ayyb-acq https://www.youtube.com/@chelseavtselectboardofficial/streams |