Selectboard

Chelsea Selectboard Meeting Minutes (Draft) March 28, 2023

Selectboard present: Kevin Marshia, Chair, Kelly Lyford, Vice Chair, William Lyon, Leyna Hoyt and Jesse Kay

Other Employees present: Patty Swahn, Administrative Assistant and Kasey Peterson, Grant Writer, Karen Lathrop, Town Clerk,
Gayle Durkee, Town Treasurer, Rick Ackerman, Highway Foreman

Others present: Rella and John Rice, Chris Bump, VTrans,
Rita Seto and Peter Gregory, Two Rivers Ottaquechee Regional Commission

1. Call meeting to order – Kevin called the meeting to order at 6:29pm
2. Conflict of interest disclosure – None
3. Additions to the agenda –Appointment of a Library Trustee
4. Public Comments – No public comments
5. The approved minutes from March 14, 2023, meeting, were passed due to not all members of the Selectboard having read the meeting minutes.
6. Chris Bump from VTrans presented information about the grants through VTrans
7. Rita Seto and Peter Gregory from Two Rivers Ottaquechee Regional Commission gave a brief history of TRORC, grants that are available to apply for, helping Towns with Town Plans.
8. John Rice asked the Board for their approval for John to make #18 Thorn Road passable. John will do the work at no cost to the town. The Selectboard members agreed to let John work on Thorn Road once an application for work within the town right-of-way had been filed with the Town. Rick agreed to work with SB member as site overseer.
9. A motion by Leyna Hoyt to approve First Class Hotel License for inside and outside consumption permit for Georgia Amanda Mallan, Hubbleshire Farm. This was seconded by Jesse Kay and all members were in favor. Motion was approved.
10. Kasey Peterson gave an update on the Grant work.
11. Leyna Hoyt moved to accept all Orders presented to the Selectboard, Jesse Kay seconded the move. All orders have been approved.
12. Future agenda items; Equipment replacement plan, lawn mowing, Sherriff department, CVSWMD Board of Directors appointment
13. Posting of the Highway Maintenance Employee position to Facebook Community Page,
    Front Porch Forum, VLCT.
14. William Lyon motioned for the meeting to adjourn, seconded by Leyna Hoyt.
    All members approved.
15. Meeting adjourned at 9:11 pm

Meeting minutes drafted by
Patty Swahn
Administrative Assisant

Special Selectboard Meeting Minutes (draft)
February 23, 2023 – Chelsea Town Hall
Selectboard present: Kevin Marshia, Chair, Kelly Lyford, Vice Chair, Leyna Hoyt and William Lyon
Employees present: Karen Lathrop, Town Clerk

1. Call to order -Kevin brought the meeting to order at 6:15 pm.
2. Appoint Moderator- Board read the email sent by Emily Libby Marshia. Kevin recused himself
   due to a conflict of interest. Kelly Lyford asked for a motion. Leyna Hoyt moved to appoint Emily
   Libby Marshia as Moderator for Town Meeting Day, seconded by William Lyon. Kelly called the
   vote and the motion passed.
3. Set Organizational Meeting Date and Time- Kelly moved to have the organizational meeting on
   March 9, 2023 at 6:30 PM at the Chelsea Town Hall, seconded by Leyna Hoyt. No discussion.
   Motion passed.
4. Adjourn – Leyna Hoyt moved to adjourn at 6:20 pm with William Lyon seconding the motion. No
   discussion, motion passed.

Chelsea Selectboard Meeting Minutes (draft)
Tuesday, February 21, 2023
Selectboard present: Kevin Marshia, Chair, Kelly Lyford, Vice Chair, Leyna Hoyt, William
Lyon.
Town Employees present: Karen Lathrop, Town Clerk, Michael Whipple, Emergency
Wastewater Liaison, Rick Ackerman, Highway Dept Head.
Others present: Chris Belcher, Videographer, Nate Billings, Cloverpatch Water Services.

1. Call meeting to order – Kevin called the meeting to order at 6:31 PM.
2. Conflict of interest disclosure – No conflicts disclosed.
3. Additions to the agenda – Kevin noted the Treasurer had included a request to use the
   Common.
4. Public Comments – No comments reported.
   With Board support, Kevin moved Agenda items 9 and 8 up due to weather constraints.
5. Wastewater Plant Update
   a. Clarifier repairs – Mike Whipple reported the clarifier went back online on February
   15, 2023. The part was sourced by Tony Bullard online for substantial savings to the
   Town. Mike stated he would like to have the old gearbox rebuilt as a replacement
   part for future needs. The bronze gear could be sourced for over $2,000.00 from
   Windswift, but Tony was searching for better pricing or different manufacturer.
   Mike noted the gear ratio had changed, it is now faster but if there are issues with
   “wasting” in can be slowed down. He reported Tony had to do some work on the
   gear shaft but still significantly less money overall. He will keep the Board updated.
   Mike reported he ordered chemicals for an upcoming He has been in contact with
   Nolan as to what chemicals the plant required. He has been sourcing pricing for
   chlorination pumps as it was noted it was on the list of items needing replacement.
   No prices yet. Board would address computer needs later in the meeting. Mike
   reported they had been monitoring the ice on the water tank. They were lowering the
   level last week but now it has melted, everything seemed fine, so the water level
   would be going back up. The Board thanked Mike, Nate and Rick for their continued
   hard work the last 4 months to keep the plant running.
   b. Operation proposal – Kevin reported the Board had received a contract proposal for
   the Water/Wastewater plant. He asked Nate to introduce himself. Nate gave a
   synopsis of his work history. He was primarily Water Systems but willing to work
   Wastewater and has signed up for all the State requirements as far as classes and
   certifications go. He stated both Mike and he were looking at the numbers for doing
   contract ops as a business. Kevin stated Mike had reached out to see if the Town was
   interested in something like that. The Board looked at the proposal and went through
   it with Nate. The Board asked questions about whether our permit with the State
   would allow it. It was noted they both have Water Licenses and Mike has a
   Wastewater license. Kelly to look at our State permit. It was noted they might need
   to call on Rick for a few things. Kelly asked for some clarification of who would be
   at the plant on a daily basis. Rick or someone during the week, but not on the
   weekend. There was discussion of the confined space issue which would hopefully
   be resolved with a future upgrade. Nathan spoke to making an asset management
   plan. There was discussion about the competitive bid process. Board thanked them
   for the proposal and the discussion and noted they would have to do some permit
   review before committing to anything. Contract would be for one year.
   c. Position Update – Kevin noted he made some headway but not ready yet.
6. Highway
   a. VT 110 Paving project update – Email from Karen to Kevin on VTRANS project
   involving paving within our infrastructure area. Kevin noted there was an upcoming
   state paving project ( 2024) and he needed to contact Otter Creek Engineering for a
   digital copy of our infrastructure plan. He stated that made him think of what the
   Town needs were and if Rick knew of any necessary. There was a discussion of
   some areas that could be improved. Rick interested in be a part of a walk thru with
   someone from the State to see if Town needs could be accommodated within the
   scope of their project. Board was in favor of Kevin coordinating the process.
   b. Position Update – Leyna passed out a draft for the highway position which the Board
   reviewed. There was discussion on including a medical card for new hires going
   forward. There was also discussion with Rick on whether there should be a limit to
   how far out a person should live if they are on the Road Crew. Leyna to add items
   into position description and email new draft to Board and Rick for further
   discussion
   c. General Updates- The Board asked Rick for any updates. Rick stated the need to
   discuss mowing for the year. Rick noted being down a full time person, he would not
   have time to mow. Upon Kevin’s request for historical information on mowing Rick
   explained how it had been done in the past. Rick listed all the places the Town
   mowed. 12-13 hours to do all the mowing. Bill felt the mowing cannot be put off.
   Rick stated he could mow a few times until the Board gets something in place. Karen
   noted an RFP was made, Jeremy Farnham had given the Town some numbers. Rick
   would like the Board to sub out the Rec Field as it takes 4 hours to mow. There was
   discussion about who maintained the commons as far as limb pick up. That falls in to
   Rick as well. There was also a discussion on stockpiling gravel, usage amount. Rick
   stated used 5000 yds last year, but it was a bad year. There was discussion on where
   best to locate one. The Board had a discussion about equipment replacement. Rick
   reported they used to have a 10 year replacement plan and most warranty plans are 7
   years. He noted it is two years to get a truck delivered from time of order. Loaders
   not such a long timeline since the Loader is 22 years old. Rick to send the Board a
   list of current equipment and equipment replacement plan. There was Board
   discussion on future asset management plan for roads. Board would like to have him
   at the March 21st meeting if possible.
   Paving East Randolph- $175,000.00 from State and money from budget would add
   up to $425,000. Grant must be used by fall. Rick to meet with Caleb O’Connor,
   from Pike tomorrow around $82-83/Ton. Kevin, has it historically been bid? Rick ,
   no we used to just pick one as could not get people to bid. Used to use Blacktop and
   now use Pike as is usually cheaper.
   There was a brief discussion on whether to go for a Bridge grant. Rick does not feel
   the bridges have anything to be done on them. He reported someone hit part of the
   Moxley bridge, couple of braces cracked and broke a 2 x 4 that holds boards on.
   Nothing structural broken. The Board thanked Rick for coming in.
7. Approve Minutes:
   a. January 31, 2023 – Kelly Lyford moved to accept the January 31, 2023 minutes
   with Leyna Hoyt seconding the motion. No discussion, motion passed.
   b. February 7, 2023-Leyna Hoyt moved to February 7, 2023 minutes with edits.
   Kelly Lyford seconded the motion. No discussion, motion passed.
8. Administrative Assistant position update –Kelly Lyford reported the AA hired. Her first day to
   to be March 2, 2023, the informational meeting and first full office day, March 6.
9. Grants
   a. Sidewalk Project Update – Kevin reported the RFP close to going out to bid. He has
   worked with Kasey Peterson on it. A letter will be sent to property owners so they
   know what is coming. All permits from VTRANS have been obtained. Kasey to look
   into the link issue to the website.
   b. Clean Water State Revolving Fund – Wastewater plant possibility – Kevin reported
   that Kasey sat in on a webinar. There is a short application to put together for items
   to be considered. You are then put on a list and then you can make arequest. It has to
   be in by March 1, 2023. Kevin to call Ottercreek and get the report and put some
   items from it on the list. Items from the Wastewater plant, like the Chloride room.
   The Town would not encumbered by putting this application in to the State. Later the
   Town could provide estimates. Kevin would like to work on it. Board approves
   Kevin to work with Kasey on the grant.
   c. Pump Station Grant – status, next steps – will wait for Kasey and ask her to take on
   this grant.
   d. VTrans grants – possible bridge grant application- Kevin will follow up on the grant
   and see if there are any items that we need to have on the bridges that are
   preventative measures and should be pursued. SAM update- Kelly stated it is a
   clunky site. There are people attached to the account that have left the Town’s
   employ and Kelly stated Kevin needed to be attached to the Sam Account so that is
   why Kevin rying to update it so another person has to be on it, and she sent Kevin an
   email.
10. Informational Meeting and Town Meeting preparation
    a. Draft budget presentation – Board asked if the posting for the informational meeting
    was done. Karen stated informational meeting warning was posted in Town, on
    website and out on several sites. Only necessary to put in paper if you have public
    questions or budget items. Kevin passed out a draft of potential talking points for the
    budget that he will go over with Gayle. He noted he might make some slides for the
    the meeting.
    The Board asked if they needed to do anything for Town Meeting. Karen mentioned
    she had asked Bill Smith for a loan of their sound system but had not had a chance to
    look at the stage sets that were still on the stage. Board offered their help in moving
    items. Discussion about appointing a Moderator. Clerk to post Special Meeting
    warning for March 23, 2023 at 6:15 PM for the Board.
    11.Division of Fire Safety Report – Kelly Lyford reported it was not in yet but had reached out
    by email.
11. Computer purchase update – Gayle worked with Derrick from Caulkins to get better
    pricing and they recommend a HP Pro-book ($850). One for Wastewater and one for AA.
    Board is good with Gayle going forward with the purchase.
12. Use of the commons – Kevin read the email from Phyllis for use of the common as they
    have in the past on July 6-8
    th. All forms complete. Kelly Lyford moved to allow the
    Chelsea Flea Market Committee to use the commons as needed July 6-8
    th. Leyna Hoyt
    seconded the motion. No discussion, motion passed.
13. Policy Considerations
    a. Purchasing policy- Board discussed the purchase policy changes with the Clerk. In
    looking over the policy they noted other areas that needed adjustment to language
    such as a section on Competitive Bidding and striking a line in the minor purchases.
    Kevin defined what a minor purchase, major purchase and competitive bidding would
    be. Kelly feels $2,000 is to high not to get bids. Need more than one bidder. Clerk
    suggested revisions to Kevin. Probably should hold off until after Town Meeting
    when they would have a full board.
    b. Class IV Roads policy- passed over until after March 21st Meeting.
    c. Others – None
    15.Approve Orders – Kelly Lyford moved to approve orders. Bill Lyon seconded the motion.
    No discussion. Motion passed.
14. Executive Session- Personnel Leyna Hoyt moved to enter into executive session for
    personnel at 8:45 pm. Kelly Lyford seconded the motion. No discussion. Motion passed.
    Kelly Lyford moved to exit executive session at 9:29 pm. Bill Lyon seconded the motion.
    No discussion. Motion passed.
    Action- Wastewater Plant operation and need more follow up going forward. Discussed
    medical card as a qualification of the highway department position.
    Bill noted there are more complaints on the log pile which is growing. He feels there should
    have been more clarification. The log pile was supposed to be gone in 30 days, not the
    project needed to finish in 13 days. Bill has a contact and is instructed to contact them to let
    them know the logs need to be removed.
    Bill will contact Mr. Hastings about the tractor trailer and let him know he must come to a
    Board meeting to request use of the old sand pile area to park.
    17.Adjourn- Leyna Hoyt moved to adjourn at 0:34 pm. Bill seconded the motion. No
    discussion. Motion passed.

Chelsea Selectboard Meeting Minutes (Draft)
February 7, 2023
Selectboard present: Kevin Marshia, Vice Chair, Kelly Lyford, Bill Lyon & Leyna Hoyt
Other Employees present: Karen Lathrop, Town Clerk, Gayle Durkee, Treasurer, Marianne
McCann, Town Report, Rick Ackerman, Road Foreman, Kasey Peterson, Grant Writer, John
Parker, Rec Committee, Samantha Allen, Rec Committee
Others present: Chris Belcher, videographer, Jenny Martin, resident

1. Call meeting to order – Kevin called the meeting to order at 6:31
2. Conflict of interest disclosure – None
3. Additions to the agenda –
   Organizational vote due to Selectboard resignation
   Water/Wastewater Plant Update
   Organizational vote- Bill Lyon nominated Kevin Marshia as Chair. No second necessary.
   Voted Kevin Marshia as Chair.
   Leyna Hoyt nominated Kelly Lyford to Vice Chair. No second necessary. Voted Kelly
   Lyford as Vice Chair.
4. Public Comments –Jenni Martin discussed the logs sitting at the Heath Field with the Board.
   Jennie will contact the logger ( Bob Burke) to have them removed. Bill Lyon to be contact
   for Jennie Martin. Timeline to remove logs – 30 days. Logger to clean up the area. Jennie to
   contact Bill Lyon.
5. Approve Minutes – January 31, 2023 – tabled
6. Town Report
   a. Selectboard Report- revised by Kevin, with addition of Geoff’s name. Board
   discussion with Marianne as to the editing of the Selectboard report. Board chose to
   go with a general thank you to everyone instead of naming the many who worked
   on behalf of the Town. It was felt that was a more diplomatic way of inclusion.
   b. Report Review- Marianne summarized what was being done for the Town Report.
   Revisions to be in by Thursday morning. Timeline -Book would be back to Town
   around the 20th
   . Gayle asked if the picture of Nolan was okay. Board approved.
   Gayle and Marianne to put books in mail. Board to help if necessary.
7. Rec. Committee – John Parker welcomed the new Selectboad. He brought forth a proposal
   for a portable warming shed (8 x12 with window and door) at the ice rink. No heat due to
   liability. Zoning permit application submission upon Board approval. John stated that the
   prior board approved an 8 ft hoop at the basketball court which will be put in place soon.
   Samantha Allen was writing a grant for a pickleball court at the basketball court. Will come
   back for Board approval at a future meeting. John seeked information on whether Rick
   would continue to mow the rec field. He stated he had done a great job. Kevin stated they
   had not had that discussion with Rick yet. Kevin asked if the Rec Committee had any
   questions for the Board and said the Board planned to meet all the committees at some
   future meetings to touch base and see how they could support them. John reported a box

elder was in need of cutting at the playground/basketball court and Pete Amber would do it.
Rick noted he would be able to help out with that. The Board thanked John for his help with
it.

8. Highway
   a. Highway Mileage Certificate – Rick stated no changes. Administratively signed by
   Board.

b. Class IV Highway Policy- Board discussion on policy. Rick’s thoughts. No work on
any class 4 road for about 15 years and had only been on the Thorne Road once.
Board asked for examples of class 4 roads. Rick pointed out Whitneys, Carpenter
Road section and a few more. Town only responsible for culverts and bridges. Rick
stated it’s all they could do to keep up with Class 2 and 3. Leyna asked about work
done on roads as policy states under supervision of the Road Formann. Discussion
on who maintains the road. Rick stated they probably needed a permit to work in the
Town Right of Way if they plan to have someone fix the road. Rick to call John and
Rella Rice talk about work in the right of way for their use. Board questions which
permit necessary when informed there were two. Karen deferred to Rick. Rick felt
they probably needed both. Rick stated historically he signed off and board signed
off on Access Permits. He stated he was fine with signing access permit for snow
plowing only. Leyna asked why the Board could only work on the policy in only
work in July. Rick did not know but felt revisions were probably necessary. Board
to work with Rick on policy revisions.
Rick gave the Board and update on general highway work and repairs to vehicles.
c. Executive Session – Staffing- Kelly moved to enter into executive session for
Highway staffing at 7:28 pm with Rick, Gayle and Karen invited. Leyna seconded
the motion. Motion passed.
Leyna H. moved to exit executive session with Kelly L seconding the motion.
Motion passed.
Action – Leyna H. to work with Rick Ackerman on advertisement for full time
Highway Position.
Water/Wastewater – Kevin gave a report to the Board on the Water/Wastewater
plant. It was reported there was a broken gear in a clarifier that has to be replaced.
Mike Whipple said cost unknown yet. Board in favor of approving the cost
necessary to keep the plant going. Rick stated what days Nate worked at the plant.
He is still be accompanied by his wife. Board reiterated that it is a liability issue
for the Town and there must be a Town Employee there. Leyna H. to stop by
tomorrow to speak with Nate.
Sewer Plant Laptop update. Bill reported Systems Plus has a $750 price for laptop.
Gayle stated Caulkins price was higher. Gayle stated IT person said you could just
purchase one from Best Buy. Just has to be reliable for online reporting.
Kevin reported he was in contact with Mr. Merryfield, and he is supportive about
how the Board is dealing with the sewer plant. There were needs identified. More
to come. Simon’s called, a little anxious for town to get someone soon to work at
the plant as they are maxed out.

9. Grants – Kasey Peterson
   Kasey requested expectations of the Board and prioritization of the many needs for Town
   Hall. She noted the Vermont Arts Council accepted her report and grant money should be
   dispensed soon for the Pellet Boiler. She noted the RFP for sidewalks needed to go out.
   She noted the Town Hall might not be viable space for generator as it has to be kept
   historically accurate and no space to put generator on other side of building.
   She read off a list of items future concerns for the hall :
   Balcony chairs- $55.000 to restore all, $15,000 to restore only broken ones
   Water leaking into downstairs dressing room
   ADA compliancy
   Sound system for ADA
   Lighting has to be historically compatible
   Handicap Ramp replacement
   Windows – energy efficient
   Sprinklers for building
   Front Door push button ADA
   Fire and Carbon Monoxide detectors
   Plaster Repair
   VTRANs Packet for grants in- due 15 Apil
   Board discussion on the list and priorities. Marianne noted that the SAM.gov piece has to be
   completed soon.
   Board tasked Kasey with accessibility and planning grants. Kasey to forward Kevin the
   Sidewalk grant info. Leyna H. brought ARPA Grant up and thought to have some smaller
   committees on different items for ARPA money. Board thought it was a a good suggestion.
   Kevin would like Andy Pomerantz and Chris Bryne come to a meeting. Marianne noted the
   Board needed to read the guidelines, as they keep changing.
   Creamery issue- three entities-school – Town – Creamery propert owner – drop culvert behind
   the creamery. Marianne met with two people from VTRANs and Rick. She gave an explanation
   of it and there is a file the board needs to look at There is also map. Kasey will scan and send
   maps to Board. Marianne and Kasey briefed the Board on the project. It is at a stand still as of
   now.
   Kasey noted she worked 12-15 hours a month as grant writer
   10.Town Hall Chimney Inspection – February 10 –Kasey reported in order to have the inspection
   completed, the pellet furnace would need to be off for 72 hours. Decision was made to push that
   out until Spring.
   11.Free Verse Farm – Liquor License- Karen submitted the application. Kelly L. moved to
   approve the 2 class liquor license with Bill Lyon seconding the motion. Motion passed.
   12.Division of Fire Safety – Town Hall Inspection – Kelly reported a walk thru done with
   Maurice from Division of Fire Safety, with Karen and Bill and the report has not come in
   yet. There are some items that are restrictions and some items for consideration. Push button
   access for the front door and electrical panel might be outdated. Might need a new one.
   Kasey did report that the electrician that came in for the grants said our electrical wiring is
   up to code but agreed the panel might need to be changed out. Karen noted she had call Mr.
   Farrell about cleaning the furnaces and was waiting to hear from him.
   13.Heath Field – Old Sand Pile Usage – Logs- see under public comments. Bill L. to speak
   with the person parking down there.
   14.Informational Meeting – Confirm Agenda – Candidates having a chance to speak. Invite
   Ronald Johnson and Jesse Kay to speak – budget presentation to update folks who could not
   make the meeting and Public Comments.
   15.Approve Orders – Kelly L moved to approve orders as presented with Leyna H. seconding
   the motion. Motion passed.
   16.Executive Session – Personnel – Leyna H. moved to enter executive session for personnel at
   8:52 pm inviting Gayle and Karen with Kelly L seconding the motion. Motion passed.
   Leyna H. moved to exit executive session at 9:51pm with Bill Lyons seconding the
   motion. Motion passed.
   Action- Moving forward with the AA staffing and wastewater staffing.
   17.Adjourn – Bill L moved to adjourn at 9:54 pm, with Leyna H. seconding the motion.
   Motion passed.

Chelsea Selectboard Meeting Minutes (draft)
January 31, 2023
Selectboard present: Kevin Marshia, Vice Chair, Kelly Lyford, Leyna Hoyt,
William Lyon
.
Employees present: Karen Lathrop, Clerk, Gayle Durkee, Treasurer, Marianne
McCann, Town Report Liaison.
Others present: Chris Belcher, Videographer, Greg Herrin

1. Meeting brought to order by Kevin Marshia at 6:31 PM
2. Conflict of Interest Disclosure- None
3. Additions to agenda – Karen -Town Hall Wiring, Kelly purchasing policy.
4. Public Comments- None
5. Approve Minutes
   January 18, 2023 -Bill L. moved to approve the minutes. Leyna H. seconded
   motion. Passed. Motion passed.
   January 21, 2023- Water Board – Leyna H. moved to accept minutes. Bill
   L.seconded the motion. Motion passed.
   January 21, 2023-Selectboard- Kelly L moved to approve the minute. Leyna H.
   seconded the motion. Motion passed.
   January 24, 2023 – Revisions to be made- Switch who Leyna and Kelly was
   speaking with. Note the emails were read from Mr. Frenier and Mr. Herrington.
   Note under budget, water/sewer rates had not changed since 2017. Note under #14
   last paragraph was a repeat so struck out. Leyna moved to approve minutes of
   January 24, 2023 with revisions. Kelly seconded the motion. Motion passed.
6. Approve Budget
   Gayle briefed the Board on some changes made to budget based on
   recommendations of Chad Hewitt, Accountant. Board reviewed the budget, made
   final revisions to several departments including Highway payroll and Lister
   payroll. Board discussion with Gayle on surplus from the prior year. Board had brief discussion on 21,000 deficit for water/sewer. No changes for this
   budget. Board noted they would have to have a discussion in the future to make it
   solvent.
   Board discussion on Total General Government expense up just under 5% from
   last year. Monies to be raised by taxes would be 1,000,205. Kevin gave examples
   of how much taxes would go up for homes with different assessment.
   Gayle said someone suggested to her that since the Library line up was going up
   by $15,000, should it be placed on the warning as a separate article. Board
   discussion on whether to put it as an article. Gayle explained the Librarian has a
   larger salary, insurance and retirement. Kelly asked what persons may amend at
   Town meetings. Clerk stated voters may amend any line item from the floor at our
   meeting. Board was fine with no extra articles. Kevin noted it could be highlighted
   at our informational meeting and at the floor vote.
   Gayle stated the total budget would be $1,495,796 , with $1,00,205 to be raised
   by taxes.
   Leyna moved to accept the budget of $1,495,796 with amount to be raised by
   taxes $1,00205. Bill seconded motion. No Discussion. Motion Passed.
7. Approve Town Meeting Warning
   Kevin M read the warning. Bill L. moved to approve the warning as read with
   Kelly L. seconding the motion . No discussion, motion passed.
8. Informational Meeting Discussion
   Kevin noted the date and time were set at the last meeting as March 2, 2023 at
   6:30 pm. Board gave feedback to Marianne on what they wanted to go into the
   Town Report. Kevin to create the agenda for informational meeting.
9. Town Report Review
   Marianne stated Town report essentially complete. Last items to be sent in on
   February 1. Proofs to be out next week hopefully. Board questioned who wrote the
   Selectboard report. Marianne stated the chronology came from her and Kasey but

Geoff had to approve it prior to sending to the printer. Board had questions of who
signs the report. Board requested a draft be sent to them. Gayle tasked to call Geoff
about the draft. Discussion on who would be proofing the book. Book should be
proofed and approved by February 6, Marianne stated, but earlier would be better.
10.Approve Certificate of No Appeals to the Grand List
Karen gave a explanation of the Certificate of No Appeals to the Grand List to
the Board. Leyna H. moved to approve the Certificate of No Appeals to the Grand
List with Kelly seconding the motion. No discussion. Motion passed.
11.Thorne Rd/Class 4 Road
Karen gave background on Thorne Road and class 4 highway and the
discussion she had with the Rice’s. Kevin read the email from the Rice’s. Board
discussion on the Rice’s timeframe for work, what they are allowed to do. No one
may work on a class 4 road without an Access Permit from the Town. Discussion
on how to get the Access Permit for plowing only completed, and who the
authorized person signing it should be. Kevin suggested a permit for plowing only,
and then have the Rice’s come in for a meeting. Board reviewed permit
application. Kelly noted there needs to be more consistency in how permits are
issued going forward but felt until that happened the Board should sign off on it.
The Board would need time to look over practices for filling out applications.
Board specified a restriction of snow plowing only on the permit. Karen to follow
up with Rice’s for a complete application and invite Rick to next meeting.
Kelly moved to approve a completed application for” plowing only” on an Access
Permit for Thorne Road with Rick’s approval. Leyna seconded the motion. No
discussion Motion passed.
Board discussion on Class 4 Highway Policy. Noted the policy had not been
updated since 2009. Noted policy needs some updating. Intent is clear but some rewording necessary. Noted policy could only be changed in the month of July as
stated in the policy. To be on a future agenda item at March 21, 2023.

12. Approve Orders
    Bill L. moved to approve orders as presented with Leyna seconding the
    motion. No discussion, Motion passed.
    13.Town Wiring Issue
    Karen brought to the Board a potential wiring issue of 1.30.2023. Board
    discussion on how to approach it next time. Fire Department to be called in the
    future. Board discussion on the wiring evaluation. Kelly to contact the Dvision of
    Fire Safety come in to look at the building. Karen tasked to invite Kasey Peterson,
    grant writer, to Feb 7, 2023 meeting for discussion on possible grants.
    Board tabled purchase policy to future meeting.
    Board set agenda items for Feb 7, 2023 meeting.
    14.Executive Session – Personnel ( if necessary)
    Leyna moves to 8:35 pm executive session for personnel inviting Karen and Gayle.
    Bill seconded the motion. No discussion. Motion passed.
    Leyna moved exit at 9.22pm.Kelly second pass.
    Action: Kelly to set up interviews for AA. Discussion advertising sewer plant
    position. Kelly to draft sewer position advertisement and a highway position
    advertisement.
    Bill Lyon noted there has been someone storing logs on Town Property and
    parking without permission of the Town property down by the sewer pland and
    liability to Town if anything happens there. Bill to contact the person and
    recommend the log pile to be gone in two weeks and clean up of the space in the
    spring . Bill to contact the person parking the box truck as well. Kelly stated it
    should be followed up with a letter.
    Kelly L. moved to adjourn with Leyna seconding the motion. No discussion.
    Motion passed . Adjourned 9:31 PM.