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Selectboard Meeting Agenda December 19, 2023

Selectboard Meeting Agenda
19 December 2023
6:30 PM
Chelsea Town Hall

  1. Call meeting to order
  2. Additions to the Agenda
  3. Conflict of Interest Disclosure
  4. Public Comments
  5. Harry Falconer Two Rivers-Ottauquechee
    a. Municipal Technical Assistance Program statement of work to be signed.
    b. RFQ (request for qualifications) to procure engineering services for the Pumping Station
  6. Chelsea Spotlight Appropriations Issue
  7. Emergency Management
  8. Law Enforcement Update
  9. Town Treasurer
    a. Budget Preparation
    • Lease Agreement for Treasurer’s Office
    • Town Property Security
    b. Line of Credit
  10. Highway
  11. Liquor License – Free Verse Farm Shop
  12. Transfer Station changes
  13. Town report update
  14. Approve Minutes 5 December 2023
  15. Approve Orders
  16. Executive Session if necessary
  17. Adjourn
    Links to join the Selectboard Meeting:
    https://meet.google.com/fwf-ayyb-acq
    https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams

Transfer Station Changes in Operating Procedures

Chelsea Transfer Station

Important Changes in Procedure: Effective January 1st 2024

Dear Chelsea Resident, 

On the recommendation of our Transfer Station staff and affirmed by the Chelsea Select Board, effective January 1, 2024, cash will no longer be accepted at the Chelsea Transfer Station. In place of cash payments upon trash disposal at the transfer station, residents will be required to pre-purchase punch cards at the Town Clerk’s office or Will’s store. Furthermore, Transfer Station attendees will be required to purchase annual stickers to use recycling services. 

  1. Annual Stickers

Annual stickers will be required for the use of recycling services at the Transfer Station. Stickers may be adhered to vehicles, recycling bins, or shown to the attendant. Stickers will expire on January 1 of each year.  Annual stickers can be purchased 1) in person at the Town Clerk’s office or 2) at Will’s store. Stickers will cost $40 each. 

  1. Trash Disposal 

Pre-purchased punch cards must be brought to the transfer station for disposal of trash. The transfer station will no longer accept cash or checks. Before arriving at the Transfer Station, be sure you have sufficient punches remaining on your card(s) to pay for disposal. Punch cards can be purchased 1) in person at the Town Clerk’s office or, 2) at Will’s store.

Punch cards will be available with: $30 for a 10-punch card (each punch worth $3), $50 for a 10-punch card (each punch worth $5) or $100 for a bulk punch card (20 $5-punches).

Punch cards and recycling stickers are now available for purchase at Will’s Store and the Town Clerks Office. Please begin bringing these to the Transfer Station with you starting January 1, 2024.

3) Transfer Station Fee Updates

Please be advised, the transfer station fee schedule will be updated January 1, 2024. The price of bagged trash has not changed. Please visit https://www.chelseavt.org/department/transfer-station/ for updated pricing.

4) Transition Period

There will be a transition period from January 1, 2024 to February 1, 2024 during which customers will be encouraged to purchase and use punch cards and annual stickers but will be able to pay with cash if needed. During the transition period ONLY, attendants will have a limited number of cards to sell to customers who do not know about the new procedures. 

5) Transfer Station Hours

  • Saturday 8am-3:45pm (If below -20F degrees, the transfer station will open at 10AM.)
  • Contact: Bernard (Snook) Dowling 685-3089

We understand that change can be challenging, but we firmly believe these adjustments are necessary to ensure the sustainability of our Transfer Station program. We appreciate your cooperation and patience while we make this change. If you have any questions or concerns regarding this change, please do not hesitate to contact our office at jessekselectboard@gmail.com

Sincerely, 

Town of Chelsea Selectboard

Kevin Marshia, Kelly Lyford, Leyna Hoyt, Jesse Kay, William Lion

Gravel Stockpile at Sewer Plant

The selectboard would like to inform residents that we will be temporarily storing stone this winter at the sewer plant, in anticipation of mud season 2024.   As mud season seems to arrive earlier and earlier each year, the availability of material and the timing of opening pits has previously left us at risk of not having material available to address the immediate needs of our roads during the spring.

Earlier this year, we had decided to stockpile this type of material at the Town Garage on the East Randolph Rd, which required some prep work at that location and was planned to take place this summer.  Unfortunately the floods of July diverted our Road Crew and equipment to flood recovery.  Our Road Crew will tackle this during the summer of 2024 and our residents can expect the Town Garage location to be the stockpile site in the future. 

We recognize that this space has been a point of concern by residents over the years, and want to assure you that this is a temporary arrangement.   

Job Opportunity- Chelsea Administrator Position

The town of Chelsea is seeking to hire a Town Administrator to support the Selectboard in fulfilling its duties.  This is a new position, created out of a need for the town to thoroughly develop policies and procedures that honor our history while setting ourselves up for renewed growth, and to implement systems of oversight to support that growth and development. 

The perfect candidate will be a self-driven independent worker, who thrives with multi-tasking, and interactions with the public while performing complex clerical duties requiring considerable decision-making.  They should possess strong communication skills, and have basic experience and knowledge related to municipal government, board policy, general accounting practices, social media, and public meetings management, among other general duties. 

Interested parties should send a cover letter, resume and three (3) letters of reference to administrativeassistant@chelseavt.us    Chelsea is an equal-opportunity employer.

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Selectboard Meeting Agenda – December 5, 2023

Selectboard Meeting Agenda
5 December 2023
6:30 PM
Chelsea Town Hall

  1. Call meeting to order
  2. Additions to the Agenda
  3. Conflict of Interest Disclosure
  4. Public Comments
  5. Town Property Security
  6. Town Treasurer
    a. Budget Preparation
    b. Line of Credit
  7. Highway
    a. Town Highway 57
    b. Stock piling gravel at the sewer plant
  8. Town Report
  9. Errors and Omissions Report
  10. Approve Minutes 7 November 2023
  11. Approve Minutes 21 November 2023
  12. Approve Orders
  13. Admin Position
  14. Executive Session
    a. Roberts poor fund
  15. Adjourn
    Links to join the Selectboard Meeting:

https://meet.google.com/fwf-ayyb-acq

https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams

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Selectboard Meeting Agenda November 21, 2023

Selectboard Meeting Agenda
21 November 2023
6:30 PM
Chelsea Town Hall

  1. Call meeting to order
  2. Additions to the Agenda
  3. Conflict of Interest Disclosure
  4. Public Comments
  5. Law Enforcement
  6. Town Treasurer
    a. Budget Preparation
    b. Line of Credit
  7. Highway
    a. Town Highway 57
    b. Flood Update
    c. FEMA Update
  8. Transfer Station
  9. Digitalization of Records
  10. Town Report
  11. Approve Minutes 17 October 2023
  12. Approve Minutes 7 November 2023
  13. Approve Orders
  14. Admin Position
  15. Executive Session if necessary
  16. Adjourn


    Links to join the Selectboard Meeting:
    https://meet.google.com/fwf-ayyb-acq
    https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams

Statewide In-Home Vaccination

Statewide In-Home Vaccination provided by Vermont Center for Independent Living

No cost, in-home vaccination is available for anyone who has difficulty getting to or using a community vaccination location, including Children

For the safety of you and your family, in-home vaccinations will wear masks ( (including N95 respirators by request) No insurance information will be collected

Entire household- including caregivers and friends- can be vaccinated once for:

COVID (ages 6 months +)

Flue (ages 6 months +)

RSV (ages 60+)

Work on Edwards Road Starts 13 November

There will be roadwork starting on Edwards Road on 13 November 2023. Please remember that the road is already closed to through traffic.

Residents of that road may expect delays, and there will be spots where the road is only one lane, but at this time a full closure of that road does not seem likely.

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Town Plan Hearing

November 7, 2023 Selectboard Draft Town Plan Hearing Minutes (draft)

Present: Kevin Marshia, Kelly Lyford, Leyna Hoyt, Jesse Kay, Bill Lyon

Others Present: Karen Lathrop, Gayle Durkee, Gregg Herrin, Carrie Caouette-Delallo ,Susan Elder, Snook Downing, Anne Carroll, Wyatt Kay, Gayle Durkee, Mark Vermette Neil Kennedy, Rick Ackerman, Jessie Schmidt, Jessie Schmidt,Cheryl MacNeil, Kendra Densmore, Justin Densmore, Eve Desjardin, Kristianne Gale, Max Quayle, Deborah Quayle, Marty Gratz(online), Robert Harnish (online).

Hearing began at 6:01. Kevin read the hearing notice.

The goal is to take comments from the public on the Town Plan. Susan Elder questioned if the changes were highlighted. Kevin stated they were in the draft Town Plan for the Planning Commission hearing but not this version. He went through the timeline of the Planning Commission Hearing (September 7, 2023) to November 7, 2023. Greg Herrin from the Planning Commission confirmed the timeline.

Susan asked if there were changes to Forests and Parks. Greg reported no changes to that section. Greg Herrin stated there were factual changes in Demographics and substantial changes to the School section. Kevin reported there were some changes made to bring the plan into statutory compliance. Greg noted Town Plans were good for 8 years, but the Planning Commission could start the process over at anytime to make changes. Kevin reported the Board found out in the spring that the plan had to be in place by November 16th.  Kevin thanked the Planning Commission Board members for their service as the Town Plan was under a time constraint for completion and as such they did not make any major overhaul of it.  Members of the Community stepped up and made that happen. There was discussion on Chelsea Design Control and Chelsea Historic District which was not in the Town Plan. Greg reported challenges with writing parts of the Flood Plains but they found out there would be some remapping coming but no dates set for it. Kevin noted under land use there were a few areas in Town that were commercial and mixed use and Greg affirmed there were no changes to that. Anne asked if the Town would be looking at zoning changes.  Kevin noted the Town & Planning Commssion signed a grant with TRORC to start the process of bylaw review.  The Board stated that guiding principle was to keep our Town Plan current so there would not be any impacts to the Town from Act 250 perspective. Kevin read the adoption of the Town Plan & Maps and a resolution for Energy.  There was a brief discussion on the Energy Resolution. It was there to give the Town more leverage with solar projects. It was noted the adoption would need to be done at the Selectboard Meeting.

No further comments. Hearing closed at 6:18 PM