Capital for a Day
Due to unforeseen circumstances Capital for a Day scheduled at the Chelsea Town Hall has been cancelled.
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Agendas | News | Selectboard
Selectboard Meeting Agenda – December 17, 2024
Selectboard Meeting Agenda December 17th, 2024 6:30 pm Chelsea Town Hall Library Call to Order Additions to the Agenda Conflict of Interest Disclosure Public Comments Approve Minutes from November 19, 2024 and December 3, 2024 Current Events and Updates A. Highway Update B. Town Administrator Update C. Pedestrian Bridge Update D. Library Capital Improvement Plan E. Carrie De Lallo Chelsea Exhibit Action Items: Please note some items may be tabled due to time constraints A. Water/Sewer Budget and Fees B. Transfer Station Budget C. Security Camera RFP Bid Opening D. Selectboard and Clerk Budgets E. Auditor RFP Bid Opening F. Zoning Violation Fees G. Town Hall Rental Fees H. Larry Pickett Contract I. Approve Orders Executive Session If Necessary: Personnel Adjournment Links to join the Selectboard Meeting:
https://meet.google.com/fwf-ayyb-acq
https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams -
DRB Notice of Hearing: December 18, 2024
CHELSEA DRB
NOTICE OF HEARING
CHELSEA TOWN HALL
December 18, 2024
6:00 PM
Public hearing before the Development Review Board (DRB) of the Town of Chelsea, Vermont,
will be held at the Town Hall on Wednesday December 18, 2024 at 6:00 PM to consider the
following:- Conditional Use Review of Application #ZP24-21 by (Diane) Melissa Cox and Josef Cox to
change the use of an existing accessory structure to a retail shop. This property is
located in the Village District at 282 VT Route 110 (Parcel#010-047.000).
Copies of this application and related materials are available for inspection at the office of the
Town Clerk in Chelsea, VT.
Participation in this local proceeding is a prerequisite to the right to make any subsequent
appeal.
Mary Ellen Parkman, Zoning Administrator/DRB Clerk
- Conditional Use Review of Application #ZP24-21 by (Diane) Melissa Cox and Josef Cox to
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Selectboard Meeting Minutes – December 3, 2024
Selectboard Meeting Minutes December 3rd, 2024 6:30 pm Chelsea Town Hall Call to Order Kevin Marshia called the meeting to order at 6:30 pm. Kevin Marshia mentioned that Jesse Kay has resigned from the Selectboard as of December 2nd.
SELECTBOARD
Kevin Marshia (Present)
Kelly Lyford (Absent)
Gregg Herrin (Present)
Leyna Hoyt (Present)
Jesse Kay (Absent)
TOWN EMPLOYEES
Tierney Farago (Town Administrator)
Rick Ackerman (Highway Supervisor)
Gayle Durkee (Town Treasurer)Additions to the Agenda -The Town Administrator added a tree removal contract to the agenda, however, the selectboard previously agreed to the emergency service and decided to simply officially sign the contract. Conflict of Interest Disclosure: None Public Comments Frank Keene attended to inquire about the status of the pedestrian bridge, as he was able to secure a fair price on steel beams that may only last until the end of the year. The Town Administrator stated that the Town is waiting to have a meeting with Vermont Emergency Management to find out further details of the project; no further update is available at this time. Approve Minutes from November 19, 2024 Gregg Herrin mentioned that he did not think the minutes aligned with what occurred during the last meeting and will review to see if there are edits to be made. A motion for the approval of minutes from November 19th will be tabled until the next Selectboard meeting. Current Events and Updates A. Highway Update Rick Ackerman gave a general update of the state of the roads with the recent snow. He also mentioned that Larry Pickett was officially hired as part-time seasonal road crew. He has passed all necessary checks and has begun training to plow the west hill area. B. Town Administrator Update The Town Administrator did not have any updates outside of meetings with Vermont Emergency Management regarding FEMA project and the pedestrian bridge that was discussed earlier in the meeting during public comments. C. VTrans Bridges: Jon Griffin Jon Griffin and Andrew Lemieux from VTrans attended the meeting for a presentation regarding the construction status of two bridges on VT Rte 110 (bridges #12 and #13). Both bridges have gone through preliminary plans and continue to be engineered. The Selectboard and audience members were able to ask some questions regarding the standards for lanes and shoulders for bridges. The bridges will continue to go through planning, permitting, and preliminary construction, as the bridges are constructed off site before being transported to the sites. Final construction is anticipated for April-October 2027. Jon and Andrew will continue to update the Town as the project develops. Action Items A. Water/Sewer Budget The Selectboard went through the preliminary water and sewer budget. There were some changes from the 2024 budget, including increases in electricity due to price increases, as well as contract service increases. The Selectboard also discussed the importance of capital improvement, mainly meter and hydrant replacements that are necessary as the items get older and less effective. This topic will be brough up later, as well as at Town Meeting. As the full budget is addressed, the numbers for water and sewer may change, but for now it is sufficient to continue. B. Transfer Station Budget The Selectboard also discussed the transfer station/solid waste budget. There were only some slight changes to some of the line items from the 2024 budget. The board discussed recycle stickers and punch cards, as there has been a decline in recycling dropped off and it is unclear as to the reason. This budget will also be ironed out more during the full budget discussions. C. Draft Town Plan Adoption The public hearing for the draft Town Plan was held on November 19th. Only one resident attended the hearing. With no further questions posed, the hearing was closed, and the draft Town Plan was ready to be adopted by Chelsea and sent for regional planning approval with Two Rivers. Gregg Herrin made a motion to approve the Town Plan and send it for regional review approval; Leyna Hoyt seconded the motion. Motion passed with 3 votes in favor. D. VMERS Acceptance for Town Administrator A previous motion to accept VMERS for the Town Administrator position was deemed not specific enough and the Selectboard was asked to read word-for-word a new motion to ensure it is properly recorded. Gregg Herrin made a motion that the Town of Chelsea offer VMERS Group A to the position of Town Administrator effective 1/1/25, VMERS will administer an election for the Town Administrator to join VMERS A effective 1/1/25, any Town Administrator hired after the date of this vote will automatically be enrolled in VMERS Group A; Leyna Hoyt seconded the motion. Motion passed with 3 votes in favor. E. Library Balcony Chairs Nick DeFriez was in attendance to discuss the rehabilitation of the balcony chairs. The Fire Marshal stated that the previous plans to remove chairs and possibly add bookcases for library storage would not be possible, so it has been tabled for the moment. F. Approve Orders Leyna Hoyt made a motion to approve the orders; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. Executive Session If Necessary: None Adjournment Leyna Hoyt made a motion to adjourn the meeting; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. The meeting was adjourned at 9:10 pm. -
Notice of Vacancy – Selectboard
TOWN OF CHELSEA, VERMONT
NOTICE OF VACANCY
December 5, 2024
In accordance with 24 V.S.A. § 961(a), the Selectboard of the Town of Chelsea, Vermont hereby gives notice of a vacancy created by resignation in the office of Selectboard, effective December 2, 2024.
The Selectboard, pursuant to 24 V.S.A. § 963, expects to make an appointment to fill this vacancy with the person appointed serving until a town election is had.
CITIZENS’ RIGHT TO PETITION FOR VOTE
Titles 17 V.S.A. § 2643 and 24 V.S.A. § 963 grant citizens the right to petition for a vote to replace the Selectboard’s appointee at a special Town Meeting. If a special town meeting is called, the newly elected town officer will remain in office for the balance of the unexpired term. If a special Town Meeting is not called, the Selectboard’s appointee will remain in office until the next annual Town Meeting.
To exercise this right, citizens must present a petition calling for an election for this office signed by five percent of the legal voters of the Town to the Town Clerk prior to the next annual Town Meeting.
Additional information pertaining to this notice and its contents may be obtained by contacting the Town Administrator, at 802-625-2023 or town.administrator@chelseavt.us. -
Capital for a Day – December 17th, 2024
On Tuesday, December 17, 2024, Governor Scott, along with his cabinet and extended cabinet, will be spending the day in Orange County as part of the Capital for a Day series.
The Town of Chelsea, the Vermont Department of Taxes, and Tax Commissioner Craig Bolio will host the following presentation and discussion at the Chelsea Town Hall and Public Library, located at 296 VT Rte. 110 in Chelsea, VT:
“Service Oriented Tax Administration in Vermont, Tax Policy Highlights from the 2024 Legislative Session, and a brief discussion regarding Property Taxes”
Commissioner Bolio’s presentation will begin at 1:30 and will end at about 2:45 in the Town Hall.
We hope that you will consider joining us and taking advantage of this opportunity to speak with the Commissioner Bolio about tax administration, tax policy, and property taxes. Also, by sharing information regarding this event with others you will help us to create an informative, lively, and well attended discussion. Please feel free to forward this email!
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Agendas | News | Selectboard
Selectboard Meeting Agenda – December 3, 2024
Selectboard Meeting Agenda December 3rd, 2024 6:30 pm Chelsea Town Hall Call to Order Additions to the Agenda Conflict of Interest Disclosure Public Comments Approve Minutes from November 19, 2024 Current Events and Updates A. Highway Update B. Town Administrator Update C. VTrans Bridges: Jon Griffin Action Items A. Water/Sewer Budget B. Transfer Station Budget C. Draft Town Plan Adoption D. VMERS Acceptance for Town Administrator E. Library Balcony Chairs F. Approve Orders Executive Session If Necessary: Personnel Adjournment Links to join the Selectboard Meeting:
https://meet.google.com/fwf-ayyb-acq
https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams -
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Request for Proposals: Auditing Services
REQUEST FOR PROPOSALS
AUDIT SERVICES
TOWN OF CHELSEA, VERMONT
The Town of Chelsea will be accepting bids from qualified firms of Certified Public Accountants for auditing services for the 2024 calendar year ending December 31, 2024.
The desired delivery/completion date of this project is April 30th, 2025.
Bid Process and Deadline
Bid packages must be sealed and received by December 16th at 4:00pm at PO Box 266 Chelsea, VT 05038 (ATTN: Selectboard/Town Administrator). Please include the following information in your bid:
- On the outside of the sealed envelope: PO Box 266, Chelsea VT 05038 (care of the Selectboard/Town Administrator), Town of Chelsea Auditing Services RFP, the deadline for bid opening (December 16, 4:00 pm)
- A copy of bond/insurance
- A cover sheet with the title of the RFP; the bidder’s name, physical address, and all other contact information
- A total proposed contract amount
- Technical specifications for the proposed hardware and software
Bid Opening
Sealed bids will be opened and selected by the Chelsea Selectboard during the meeting at Town Hall (296 Vt Rte 110 Chelsea, VT 05038) on December 17th at 6:30 pm. Bids will be judged by the following factors:
- Price
- Bidder’s ability to perform within the specified time limits
- Bidder’s experience and reputation, including past performance for the Town
- Quality of the services proposed
- Bidder’s ability to meet all terms and conditions spelled out in this RFP
Contact Information
Questions regarding this RFP shall be submitted by email or phone to the Town Treasurer, Gayle Durkee, at chelseatreas@chelseavt.us, 802-685-7801. The Town will maintain a list of RFP questions and answers posted on the Town’s website when received. Questions will be accepted until 5:00pm on December 13th, to ensure all parties have adequate time to review the answers before the proposal submission deadline.
Disclosure
The Town of Chelsea is an equal opportunity employer.
The Selectboard reserves the right at its sole discretion to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award which in its sole and absolute judgment will best serve the Town’s interest. The Selectboard reserves the right to investigate the financial condition of any bidder to determine his or her ability to assure service throughout the term of the contract. The Town assumes no responsibility and no liability for costs incurred relevant to the preparation and submission of proposals or any other costs prior to the issuance of a contract.