News

Selectboard Special Meeting Agenda – Oct 24, 2022

Chelsea Special Selectboard Meeting Agenda
Monday, 24 October 2022
7:00PM Chelsea Town Hall
1. Call meeting to order
2. Changes to the agenda
3. Conflict of interest disclosure
4. Department/Liaison for immediate action
a. Water/Wastewater: emergency staffing-Merrill/Levar
b. Highway: Unauthorized/Unpermitted excavation of Town Road (Klondike)- Bruce
5. Public Comments
6. Executive Session for Human Resources (1 VSA 313 (a)3))
7. Adjourn

|

Selectboard Meeting Minutes – Oct 18, 2022

10.18.2022 Chelsea Selectboard Meeting Minutes (draft)
Tuesday, October 18, 2022 at 7: 34 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Bruce Hook, Mark Whitney, Geoff Clayton
Other Town Employees Present: Karen Lathrop (Town Clerk), Gayle Durkee (Town Treasurer), Kasey
Peterson ( Grants Administrator & Administration)
Members of the public present: Robert Aicher, Andrea Zoe Aicher, David Bradshaw, Frank Keene, Mike
McCullough, Morton Bailey, Chase Ackerman and Marty Gratz.

  1. Call Meeting to Order
    Meeting called to order by L. Cole at 7:34 pm.
  2. Conflict of Interest Disclosure
    None
  3. Changes to Agenda
    Emergent Roberts Poor Fund Request, Fema Letter, Mike McCullough water request extension- Board
    note prior approval of request and approves extension until November 1,2022.
  4. Town Clerk – None
  5. Town Treasurer – a. Sent report to Board, nothing significant in change
    b. Presented orders to Board – made misc’l expense line item for erosion
    control at Wastewater Plant and Beaver Dam. Levar signed contract for
    Brookfield Generator Maintenance Plan.
    Action item: Mark Whitney approved the orders as presented. Geoff seconded
    the motion. Board approved.
    Orders totaling:
    General $75,944.57
    Garage $10,515.85
    Water/Sewer $1,596.90
  6. Department /Liaison Updates
    a. Highway: Bruce spoke with Rick Ackerman about guardrails for Hook Road
    and Transfer Station. Will save money by doing it in-house. Beaver dam has
    been taken care of, trappers were in on Friday, and tree being chewed will be
    down on Wednesday. Road Plan work is still being worked on to figure out what
    roads are the challenges and long-term goals. MRGP- Kasey Peterson read
    through it. Basically the Town will need to be on board with it for any grant aid
    and the Board agreed. Bruce to take lead on comments by October 24, 2022.
    Bruce spoke to the Town Garage having a structural issue as the corners are
    dropping and the Board will tour. Geoff stated the statute of limitations clock
    starts running. Bruce will take lead with Geoff supporting. Levar noted the Town
    will need to retain a Town Attorney. Kasey noted maybe a call to VLCT first to
    send them in the right direction.
    b. Transfer Station: Geoff read the letter for illegal trash dumping to Board
    which they accepted and Geoff will send the letter out. Geoff stated no time to
    put shed up. Geoff said made of metal, won’t keep a bear out. He will purchase
    from Town at cost. Board discussed electric fence.
    d. Town Hall – Kasey introduced Morton Bailey to answer Board questions
    about pellet boiler. Mr. Bailey spoke with the Fire Marshall and the Town will
    need to wall off the boiler with a 60-90 minute fire door. He assured the Board
    that the BTU’s were ample to ensure heating by zones. There might be a need
    for oil supplement to wood pellet on an extremely cold night but that would be
    minimal. Two of the furnaces downstairs will be blowers for the pellet stove and
    the main chimney will be us Kasey gave the Board the new quote (#161) of
    $45,700.00 which is actually less when the Efficiency Vermont incentives is less
    than the last quote. The Arts Council grant for this is $21,000.00 which leaves
    the Town Portion at $23,600.00. Levar noted the Board had approved this prior
    and the Board accepts the new quote and has no objection for them to start.
    e. Other: Beavers/damaged trees -Noted in Bruce’s earlier report
    f. Administrative Assistant: staffing/town report: Board discussed Marianne
    McCann organizing the Town Report remotely. Leva recommends this.
    Action item:Levar moved to offer Marianne McCann the job of putting the
    Town Report and its commensurate items that go in it remotely. Bruce
    seconded the motion. Board approved.
  7. Public Comments: Marty Gratz said she would like to light the basketball court again this year with
    light as she had the year before if the Board had not objections. Boar had no objections. She also
    mentioned the sumac was growing back and she would like to take it out and replace it with ground
    cover. The Board’s concern was whether it would inhibit mowing. She would also like to plant perennials
    come spring. She noted that Susan Elder had spoken about grants earlier in the year for beautification of
    the commons. Would the Board consider memorial trees. Mark Whitney is putting a plan together on
    the trees, and it might be done in November Marty wanted to know what duties Fence Viewers have.
    Dave Bradshaw spoke up and said, they were to settle disputes between owners who have property
    sharing fences. She also mentioned she would like to help with repairs to broken windows in the Old
    Town Garage. Bruce will touch base with her on it. Levar thanked her for coming to the meeting and for
    her continued support.
  8. Budget Discussions: Levar started the discussion with noting that the Town wanted to find out what
    they as a Board can do to support the entities and have open discussions about budget needs.
    Chase Ackerman gave a report in which he noted call volume increases, the need to find new
    dispatching co, as state police would not longer be dispatching for free. Also lack of personnel due to
    the low wages they are paying ( $13.25/hr) vs other services. He noted the 3 year contract with the
    Town ends in December and presented the Board with a new contract to look over. It is increasing by
    $9.00 per capita, up $10,000.00. The Board expressed concern at how low the wages were. They noted
    the everyone was having retention issues, even Town. The Board thanked him for coming to speak with
    them.
    Frank Keene gave a report on Highland Cemetery and the three smaller cemeteries. They will keep the
    same persons mowing, were able to paint the arch and roof in Highland and repair some stones. They
    will be level funding their budget request at $2,500.00.
    No TRORC representative
    Under Petition Requests, Bob Aicher reported for the Senior Center. He noted they saw a large increase
    in the costs to their 3 meals program, Meals on Wheels, Dine in, and Take out. Inflation is raising the
    cost of meals. Many volunteers but they have some paid staff. They would be looking to increase their
    petitioned amount to $3,000.00, which is a $500.00 increase. Levar noted the Board was thankful for
    their service.
    Dave Bradshaw represented the West Hill Cemetery. He too said costs are going up and they would be
    asking for $1600.00 to be budgeted for them this year.
    Fire Warden – none
  9. Approve minutes:
    Action item: Levar moved to approve 10.04.2022 Meeting minutes with revisions. Geoff seconded the
    motion. Board approved.
    Action item: Levar moved to approve 9.20.2022 Special Meeting minutes with revisions. Bruce seconded
    the motion. Board approved.
    Levar will check on revisions to September 6 and September 20 were finished.
  10. Administrative Assistant Report/Grants Administration :
    a. Karen reported two Village Greens requests. One for Chelsea Grange to do
    Trunk or Treat & one from First Branch Unified District to decorate the common.
    Both were approved and signed by Levar Cole.
    b. Hiring for Water/Wastewater -none
    c. Hiring for Administrative Asst – none
    d. Arts grant/Pellet Furnace- Kasey asked what kind of sound system the Board
    wanted. Board asked her to explore the options but something that was
    compatible with hearing aids. She also spoke to a Public Safety Sub Grant for
    the generator. Due by November 15, 2022 but most of the work was already
    completed for an earlier grant. Can be utilized for this one. Would not need a
    permit to bury the propane tank-she checked. Need an electrician to sign off on
    a report stating the building can accept the electrical load. Karen suggested Rick
    Allen.
    Creamery Project waiting on TRORC. No problem with Town Right of way. Geoff
    said Lou Maraget does not see any problem doing what needs to be done on
    school property. Kasey said culverts could be bought from Bob Button. Levar not
    the Board would need to be cognizant and do its due diligence so no conflict of
    interest was breached.
    It was also noted that grants for lighting need to be looked into. Also the
    handicap ramp. Kasey reported the clearance for the bathroom would need to
    be 60 inches which is a worry.
    Levar gave synopsis of the letter from FEMA. He would contact persons who
    contributed to the LHMP. The period to comment was 30 days, but federal
    rules say more time.
  11. Employee Vacancies- Still have vacancies-no applications. Gayle noted the debit card came in and
    she can put the advertisement on Indeed.
    12 Elected and Appointed Vacancies – All vacancies still open
  12. Executive Session -Not needed
  13. Added Emergent Roberts Poor Fund Request- Levar Cole brought an emergent request before the
    Board for an $500.00 disbursement for a resident in need. Board approved.
    Mark Whitney approved the orders as presented. Geoff seconded the motion. Board approved.
  14. Meeting Adjourned at 9:44 PM
|

Selectboard Special Meeting Minutes – Oct 18, 2022

Chelsea Special Selectboard Meeting Minutes (draft)
Tuesday, October 18, 2022, 7:00 pm, at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Bruce Hook, Geoff Clayton
Other Town Employees present: Karen Lathrop (Town Clerk)
Members of the public present: None

  1. Meeting called to order at 7:03 PM by L. Cole
  2. Conflicts of interest- None
  3. Levar Cole moved to enter executive session for Human Resources per 1 VSA 313 (a)(3) with Karen
    Lathrop invited at 7:04 pm. Motion seconded by Bruce Hook. Board approved
    Levar Cole moved to exit executive session at 7:05 pm. Motion seconded by Bruce Hook. Board
    approved.
    Action: Levar to write a letter to Town Employee
  4. Public Comments -None
  5. Meeting adjourned at 7:06 pm
|

Selectboard Meeting Agenda – Oct 18, 2022

Chelsea Selectboard Meeting Agenda
Tuesday, 18 October 2022
7:30PM Chelsea Town Hall
1. Call meeting to order
2. Conflict of interest disclosure
3. Changes to the agenda
4. Town Clerk
5. Town Treasurer
a. Budget status
b. Orders
6. Department/Liaison Updates
a. Highway: garage maintenance, logging traffic, road plan, state MRGP-Bruce
b. Transfer station: illegal dumping letter, bear barrier-Geoff
c. Water/Wastewater: staffing-Merrill
d. Town Hall-Levar
e. Other: beavers, damaged trees-Bruce
f. Administrative Assistant: staffing, town report, etc.-Levar
7. Public Comments
a. Marty Gratz-playground and lights
b. Other
8. Budget Discussions: Ambulance, Cemetery Commission, TRORC, Petitioned Requests West
Hill Cemetery, and Fire Warden
9. Approve minutes:
a. 4 October 2022
b. 20 September 2022
c. 20 September Special Meeting
d. 6 September 2022
10. Administrative Assistant Report/Grants Administration
a. Village Greens/Roberts-Gould Field requests
b. Hiring for water/wastewater
c. Hiring for Administrative Assistant
d. Arts grant/pellet furnace update
e. Update on other grants
f. Audit bids
11. Employee Vacancies
a. Administrative Assistant
b. Water/Wastewater Assistant Operator
12. Elected and Appointed office vacancies:
a. Fence Viewers (3)
b. Inspector of lumber, shingles, and wood
c. Weigher of Coal
d. Central Vermont Solid Waste Management District
e. Development Review Board Alternate 2
f. Recreation Committee (1)
g. Development Review Board
h. Planning Commission
i. Town Moderator
13. Executive Session for Human Resources (1 VSA 313 (a)3))
14. Adjourn

|

Selectboard Meeting Minutes – Oct 4, 2022

Chelsea Selectboard Meeting Minutes (Draft)
Tuesday, October 4, 2022, at 7:30 PM at Chelsea Town Hall
Selectboard Members present: Levar Cole, Geoffrey Clayton, Merrill Whitney, Bruce Hook
Other Town Employees Present: Gayle Durkee (Treasurer), Kasey Peterson (Grants Liaison),
Karen Lathrop, (Town Clerk)
Members of the Public: Clinton F. Rodger, Mark Richardson, Frank Keene, Douglas Stone

  1. Call meeting to order
    Meeting called to order by Levar Cole at 7:30
  2. Conflict of interest disclosure – None
  3. Changes to the agenda – None
  4. Town Clerk
    Board briefed on General Election. 937 voters, ballots were sent out, 66 back so far, full crew for
    election assistants plus one person to give breaks. Noted the Logic and Accuracy test will take
    place in the office, during the day and will send notices out to BCA.
  5. Town Treasurer
    Budget submitted and hasn’t changed much. Highway is a little high due to repairs.
    Submitted orders, explained there was a $250.00 penalty due to increase in pay to Library Staff
    which requires her to now pay monthly to Federal Payment instead of quarterly.
    Gayle still researching the online payment plans available for payment of taxes.
  6. Department/Liaison Updates
    Re: Highway – Bruce reported Rick said there will be logging up at Charlie Ladd’s and the log
    truck wont’ be able to make the swing onto Court Street and will need to use School Street which
    is one way.
    Geoff suggests notifying Orange County Sheriff’s Dept. and thinks the move should be done
    when court is not in session. Have a person block trafficBruce to coordinate with Rick
    Ackerman, Road Foreman.
    Bruce stated the Beavers out behind Marty Gratz’s place and there needs to be something done
    as water is backing up. There will need to be something done to prevent ice jams in the spring
    that would compromise our bridges and people’s property. Discussion on trapping but illegal to
    trap at this time.
    Summer truck tire bill will be costly. The truck with the belly grader is in for repairs for noise in
    the front end. needs some work. Check cleared on the truck sold and Rick would have a Road
    Plan in soon. Garage has been put on hold due to cold weather.
    Re: Transfer Station- Geoff stated he will send to the letter to the Board, as he did not bring it
    with him.
    Re: Waste/Water- Merrill stated has not spoken with Nolan since the last conversation on
    overtime. Levar stated Macaden Lyford had been called to read meters but he is not a Town
    employee. There are concerns about that, and the fact that MaCaden’s boss is receiving calls for
    requests for meter reading. Merrill to check with Nolan about that concern.
    Re: Health Officer – Geoff reported notices about Monkey Pox and some Covid related illness,
    but that it isn’t Covid and there is no vaccine and it is not covered by insurance.
    He stated there are issues up at Chelsea Court. He might have to get pictures Thursday if the
    Property Management company does not resolve it. Noted the Property Management company
    had threatened retaliation for complaints at the second property they manage. Could possibly be
    contacting the State. Has directed residents to contact a lawyer or go to the Law School for help.
    Levar asked if he needed support in the form of a letter. Geoff stated the Health Officer has
    more than enough authority and power granted to the position.
    Re: Animal Control – Geoff no issues to report lately.
    Re: Town Hall Building /Balconey– Kasey Peterson reported there was an issue with the south
    chimney and it would need to be lined and some bricks are decayed or gone. Masons are booking
    out a year in advance. Due to the issue a new plan was created. She showed the Board a new
    plan for the pellet furnace to heat the building. Stated that two of the old furnaces would used as
    blowers for the pellet furnace. The old quote of $42,000.00, updated quote 47,200.00 for ducting
    and concrete. That would be $5000.00 increase to the Town portion. Board said some of the
    money in the Town Hall Renovation Fund could be used but not all of it. Levar stated when this
    process started the Board had a vision of what this would encompass and it has morphed. Not all
    statements have proved true but they are looking at alternatives though. Bruce concerned that the
    back-up furnace would not be enough BTU’s to heat the library and the hall. Kasey said there
    would be enough. But she would double check Gayle asked what the annual maintenance fee
    would be. Kasey said old quote for maintenance was $500/year and it seemed low. Also, the
    inlet pipe for pellets that would come out of the side of the building would need to be kept free of
    snow. Kasey said Mort is trying to contact the Fire Marshall to ensure we have done all that is up
    to code. Board is stilling willing to commit with the new plan.
    Creamery BuildingWater Issue Update- The water comes across from the vet’s office and down
    off of the school property into a drop inlet and when it can’t handle the overflow, it goes through
    the Creamery building and out across the road to the river. With grants in aid money it can be
    fixed but the property is school property. Kasey unsure if we need permission or ask them to pay
    for part of it? Levar says we need a full Board approval. Geoff says to call Lou Maraget, but as it
    is an environmental issue the Board would just take action and notify people.
    Balconey Update – Kasey reported that the flats need to be moved and look at by a historian and
    everything needs to be moved out of the balcony before they can get a quote. Geoff will find
    some volunteers to help move flats.
    a. Town Hall building: window coverings, storage, balcony-Levar
  7. Public Comments
    Oversight of town property-cemetery, bridges, etc. Clint stated the Board gave him the okay to
    use the bridge for snowmachines, He then spoke with Frank Keene about coming around the
    Brookhaven trail and the cemetery to cross the bridge. Spoke with the Boys Home, Tim Courts
    and then went to Frank Keene to sign the paperwork and Frank said no. Clint states Frank is
    using one issue to deal with another one. Mark Richardson asked if the Town of Chelsea has
    relinquished cemetery to the Commissioners? Levar said we would come back to that issue The
    second issue is Clint states that Frank stated that if Tim Ward did not get a bridge then he won’t
    sign it. Clint went to Treasurer of VAST because there is no money for a bridge. He feels he has
    done a lot of leg work and now nothing is coming of it. Levar said that the Cemetery
    Commissioners runs the Cemetery. Levar cited V.S.A. 18 ss . Mark Richardson said you can
    create Cemetery Commissioners and still retain control until you relinquish it. Clint wants to
    know how Town property can be used as leverage.
    Frank Keene was invited to make his comments. The bridge that was just replaced was rotten.
    Two years ago Frank and Clint had a conversation, about Clint speaking with the Boys Home
    and Senior Housing &Town and it sat for a year with nothing done. The bridge at that point was
    unsafe, and he told Clint, he was posting the bridge as unsafe and said the snowmobilers could
    come through his yard. This spring, Tim decided that something had to be done about the bridge.
    He claims he has tried to meet with Clint or Mark and they would not meet. Tim used an
    excavator on Frank’s side and the bridge was rotted through. Tim put in a new bridge. Looks
    great. He did not get any money for rebuilding it. VAST came down to talk with Tim. Informed
    him there was no money left this year but would be some next year. Tim received an email from
    VAST saying they didn’t want to buy the bridge, but would pay for half but they had demands.
    Demands were that he would be open certain times, to take care of the snowmobilers, Frank says
    he doesn’t think that you can do that but it doesn’t matter to him. He made it clear that the
    bridge is no longer an emergency and that snowmobilers can go to where they want. He said
    people using Brookhaven Trail a mess and Brookhaven closed the trail. So they can’t claim they
    have made a plan with Brookhaven. He doesn’t believe they went to talk with Senior Housing.
    So Frank made it clear to Clint that unless there was something in writing from VAST or that
    Tim was paid some money for the bridge, Frank felt it was unnecessary for the Snowmobilers to
    cross the cemetery. He also commented that many people do not like snowmobiles in the
    cemetery. He noted that Clint and Mark refuse to work with Tim, doesn’t know why and Tim has
    offered to meet with them. Just the other day he said Clint approached him to sign off on paper
    and Frank refused until Tim Ward gets some money for the bridge. Mark Richardson said there
    are two sides to a story and sometimes the truth is somewhere in the middle. He has never
    refused to meet with Tim Ward. The club has offered to meet. He said VAST has not outright
    refused him they said if they were going to put any money into the bridge,if it won’t bring
    snowmobilers to a service, they need to know how much the bar is going to be open.
    Levar says the Board is limited on what they can do. Geoff remarked that if you all remain
    divided you will see less services in VT. You need to work together and need to try and keep it
    more civil. We won’t have anything, because everyone is fighting. This hurts us as a Town. We
    need to work together. Clint states he is surprised the Town of Chelsea lets someone use Town
    Property to gain leverage over someone. Levar says if you have an allegation that someone is
    using Town Resources for private gains to take it to the State so they make an investigation.
    Frank also commented on the Beavers that are damming up the First Branch. He noticed that
    they were having a lot of wild animal around. He checked out where the beavers were building
    and he said it is a problem as it is well built and collecting. He has been flooded in the past due
    to ice jams. He spoke with Pat Ross, as he has worked with him before on river work around his
    property. Mr. Ross told Frank that the Town has to do what it needs to do. Levar said he has
    talked with the State and they don’t want anything in the river. This might be different as they
    are beavers and could be considered a nuisance. Frank spoke with Sheilagh, the lady next door,
    and asked if an excavator could go in, would you mind it, if they made you a better approach to
    the river. The Game Wardens haven’t done anything but looked. The beavers are now trying to
    chew down a foot and a half tree on Town Property. Kasey Peterson, offered to call people about
    it as she had done it when she worked for Brookfield. Board decided Kasey and Bruce would
    work on the Beaver Dam.
    Geoff also wanted to know if the Board would get someone had spoke to Rick about riprap the
    bank ( prior board approved) by the sewer plant and the horseshoe pits. Bruce said he would do it
    but doesn’t have a truck to put it in. Geoff said talked with Tad and he would do it but need a
    truck you can put stone in. Geoff said it has been waiting for almost three years.
    Re: Other Public Comments – Doug Stone said someone reported a person illegally riding in a
    field on Burger Road and he wanted the Board to know he had addressed it. He also thanked the
    Board for all their work on the Ordinance. Lastly he would like the Board to mark the Town
    Boundaries on the Class 4 Roads that border Vershire so four wheeler know where to stop. Levar
    said they would put it on the next agenda to be discussed.
  8. Approve minutes: – Revisions to be made. Pass over
    a. 20 September 2022
    b. 6 September 2022
  9. Administrative Assistant Report/Grants Administration:
    Re: Village Greens/Roberts- Field requests- no request yet, but one coming for next meeting
    Re: Hiring for water/wastewater – no applications sent in
    Re: Hiring for Administrative Assistant – no applications sent in
    Re: Update for 2023 budget planning/discussions (notification) – Karen said she emailed
    many of the people on the Budget Timeline and sent a draft of the letter to the Board.
    Levar said the Board doesn’t need to sign, just send from Admin. Send to appropriations.
    Geoff said there would be increases for First Branch Ambulance. Mark was trying to get
    a grant.
    The Library asked the Board to push back their budget. Levar said we just need to give
    them support/platform for their printed material
    Re: Arts grant/pellet furnace update
    Update on other grants Kasey- generator. She spoke to the Historical Preservation and the
    most important item is will our old wiring support a generator if it switches it. Karen
    suggested Rick Allen. Kasey also said if money were available that it would be a tough
    sell to get Historic Preservation to grant it because we are in the historic district. Karen
    stated try VLCT for grants. Karen concerned that power was necessary to run tabulator
    and we might need to come up with an emergency procedures for elections. Levar though
    Marianne and Tracy had someone check our building and suggests giving Tracy a call.
    There was discussion about where people will go in an emergency. Board requested
    Kasey speak with Tracy Simon
    Re: Vermont Department of Housing and Community Development Tour-Chelsea
    Levar stated White River Valley Consortium was able to get some Federal funding.
    Some people were going around to see if they could help with the housing issues in
    Vermont. Levar stated WRVC received around 200,00.00-300,00.00 for housing. Kasey
    and Levar attended. Geoff wanted to know why they weren’t around two years ago when
    we were tearing houses down for FEMA. Levar said he brought that up. Levar will let the
    Board know if a letter of support is needed.
    Geoff wants it on the record: “This is another example of the Government taking
    something and destroying it, then saying we have tax money we are going to pay you to
    rebuild it and create something that you had before, before we made an idiot PHD out of
    touch decision on what to do. Why do they pay us to destroy stuff in order t take our tax
    money to pay us to build the same stuff.
    Action: Merrill Whitney moved to approve orders. Bruce Hook secondrf the
    motion. Motion passed unanimously.
    General $4143.06
    Highway $24,283.85
    Water/Sewer $3616.41
  10. Employee Vacancies -No Applications
  11. Elected and Appointed office vacancies: None
  12. Executive Session for Human Resources (1 VSA 313 (a)(3))
    Action: Levar Cole moved to enter executive session for Human Resources per 1 VSA
    313(a)(3) at 9.06 PM
    Action: Levar Cole moved to exit executive session at 9:22 PM
    Levar state there would be change to water staffing – A thank you letter to Mr. Hook for his
    work on the temporary water position as staff support to Mr. LaFrancis.
  13. Meeting adjourned at 9:30 PM.
    The next regularly scheduled Selectboard meeting will be on Tuesday, October 18, 2022 at 7:30
    pm at the Town Hall.
|

Selectboard Meeting Agenda – Oct 4, 2022

Chelsea Selectboard Meeting Agenda
Tuesday, 4 October 2022
7:30PM Chelsea Town Hall
1. Call meeting to order
2. Conflict of interest disclosure
3. Changes to the agenda
4. Town Clerk
a. Elections
5. Town Treasurer
a. Budget status
b. Orders
c. Pay by credit/debit (follow-up)
6. Department/Liaison Updates
a. Highway: truck sale, garage maintenance-Bruce
b. Transfer station: illegal dumping letter-Geoff
c. Water/Wastewater: staffing, work hours, hiring-Merrill
d. Health Officer-Geoff
e. Animal Control update-Geoff
f. Town Hall building: window coverings, storage, balcony-Levar
7. Public Comments
a. Clint Rogers: oversight of town property-cemetery, bridges, etc.
b. Other public comments
8. Approve minutes:
a. 20 September 2022
b. 6 September 2022
9. Administrative Assistant Report/Grants Administration
a. Village Greens/Roberts-Gould Field requests
b. Hiring for water/wastewater
c. Hiring for Administrative Assistant
d. Update for 2023 budget planning/discussions (notification)
e. Arts grant/pellet furnace update
f. Update on other grants
g. Vermont Department of Housing and Community Development Tour-Chelsea
10. Employee Vacancies
a. Administrative Assistant
b. Water/Wastewater Assistant Operator
11. Elected and Appointed office vacancies:
a. Fence Viewers (3)
b. Inspector of lumber, shingles, and wood
c. Weigher of Coal
d. Central Vermont Solid Waste Management District
e. Development Review Board Alternate 2
f. Recreation Committee (1)
g. Development Review Board
h. Planning Commission
i. Town Moderator
12. Executive Session for Human Resources (1 VSA 313 (a)3))
13. Adjourn

|

Selectboard Meeting Minutes – Sept 20, 2022

Chelsea Selectboard Meeting Minutes
Tuesday, September 20, 2022, 7:30 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald), Gayle Durkee (Treasurer), Rick Ackerman (Road Foreman), Nolan LaFrancis (COO Water System), Bernard Downing (Transfer Station Attendant).
Members of the public present: Heidi Chapman, Chris Byrne, Judy Libby, Andy Pomerantz, Kate Willard, Phillip Mulligan, Bob Frenier, Trudy Amber-Dowlin

  1. Call Meeting to Order
    Meeting called to order by Levar Cole at 7:31 pm.
  2. Conflict of Interest Disclosure
    None.
  3. Changes to the Agenda
    AA requested the appointment of Town Moderator be moved forward in the meeting, if a candidate
    shows up as planned.
  4. Supervisor Check-In
    Re: Transfer Station: Snook Downing stated concerns and opinions about stickers and pricing for
    residents and non-residents. Downing stated a ticket system might work. Action: discuss with Geoff
    Clayton.
    Re: Water System: Cole stated the Selectboard has hiring concerns and concerns about employee
    compensation. Cole stated the Selectboard has added a $4,000 signing bonus to the Assistant Chief
    Operator job ads. Nolan La Francis stated no problems or concerns at this time. About the hiring, if you
    can’t find help, you can’t find help.
    Re: Highway Dept: Rick Ackerman stated no labor concerns. Hook Road ditching project is underway and
    looking good. Truck will be sold tomorrow.
  5. Town Clerk
    There are 3 Liquor License applications from the Wagon Wheel.
    Levar Cole moved to approve First Class Restaurant/Bar License (00230) for Wagon Wheel Bar and
    Grill. Mark Whitney seconded the motion. Motion passed unanimously.
    Levar Cole moved to approve Third Class Restaurant/Bar License (00233) for Wagon Wheel Bar and
    Grill. Merrill Whitney seconded the motion. Motion passed unanimously.
    Levar Cole moved to approve the Outside Consumption Permit (00234) for Wagon Wheel Bar and
    Grill. Bruce Hook seconded the motion. Motion passed unanimously.
  6. Town Treasurer
    Re: Budget: Durkee stated nothing drastic in budget. Hauling sand has been cut off. Nothing else until
    winter months. Orders presented. Request for Proposals for Audit updated and presented. Action: Place
    ad in Herald. Post full audit proposal on our website.
    Levar Cole moved to approve the RFP for Audit Services. Merrill Whitney seconded the motion.
    Motion passed unanimously.
    Re: Debit Card/Credit Card: Durkee proposed to have only one card with the Treasurer, no ATM
    withdrawals, standard point of sale limit of $2,500. Treasurer must be the primary signer. Admin. Asst.
    can have a card. Bank suggests a separate account with a balance of $2,500.
    Levar Cole moved to approve the debit card proposal, with the understanding that the proposed debit
    card restrictions will be amended to the Town of Chelsea purchasing policy. Mark Whitney seconded
    the motion. Motion passed unanimously.
    Mark Whitney moved to approve the orders. Merrill Whitney seconded the motion. Motion passed
    unanimously.
    Orders Totalling:
    Payroll Town: 6,283.85
    Library: 3,617.65
    Town: 7,573.20
    General: 4,968.47
    Highway: 35,085.38
    Water/Sewer: 558.00
    Rec Dept.: 170.00
  7. Department /Liaison Updates
    Highway: Bruce Hook reported the Truck will be sold tomorrow, the Old Town Garage will be painted by
    next week. The roof will be painted.
    Transfer Station: Geoff Clayton absent. Move to next agenda.
    Water/Wastewater: Nothing to report.
    Town Mowing RFP: Mark Whitney requests previous RFP language be checked in office files.
    Village Greens Maintenance Proposal: Mark Whitney requests extension of a couple Selectboard
    Meetings and then place back on agenda.
    Health Officer, Animal Control: Geoff Clayton absent. Move to next agenda.
    Zoning, AA, Planning Commission: Levar Cole requests date in October for Zoning Admin. 3 month
    employee review.
  8. Use of ARPA money Discussion
    Proposal by Heidi Chapman to fund a quarterly newsletter, called Chelsea Spotlight, for 1 to 3 years for
    about $7,000. per year. Chapman stated the newsletter would be a paper newsletter, printed and
    mailed to everyone in Chelsea, and a digital online version. An 8 page dummy newsletter was presented.
    Proposal by Bob Frenier to fund a dental health center for $50,000.00 in ARPA funds for partial salaries
    for two dental care providers in the proposed new program’s first year. Chelsea Health Center’s dental
    partner, HealthHub, has been awarded $350,000 for two new dental trailers, one for adults, and one for
    school hygiene. The secondary request is for permission to locate the adult dental mobile unit on townowned land near the Old Town Garage for 3 -4 months per year.
    Proposal by Andy Pomerantz and Kate Willard to fund a trail system, or a planning effort for a trail
    system. Maybe have a committee. Potential trails discussed were downtown Chelsea to Rivendell Trail,
    trails through the Town Forest, and a proposed trail encircling the town of Chelsea.
    Question asked by Trudy Dowlin, does the Selectboard make the decision on it’s own?
    Levar Cole, answered yes. The Selectboard makes the final decision on ARPA money expenditures. The
    Selectboard has tried to solicit as many public ideas and proposals as possible. In the final analysis, we
    will make the decision. Our plan is to spend the money as best we can. We will leverage the Federal
    dollars as soon as we can. The Chelsea Selectboard has discussed the ARPA money in public meetings 8
    times in 2021, and 15 times in 2022, including a June 14th meeting that was a “brainstorming session”.
    Proposal by Phillip Mulligan for the Window Dressers program to build wood and plastic window inserts
    for the Town Clerk’s office at a cost of $495.01. We need to know by the end of the month. Mulligan
    also proposed an air loss and heat loss assessment on the Town Garage building using ARPA money as
    an energy focused project.
  9. Public Comments
    None.
  10. Approve Minutes
    Levar Cole read changes he had to the August 30 minutes and presented a written copy of the changes.
    Levar Cole moved to approve the Chelsea Selectboard Minutes of 30 August 2022 with the
    additions/corrections presented. Merrill Whitney seconded the motion. Motion passed unanimously.
  11. Administrative Assistant Report/ Grants Administration
    Levar Cole moved to approve the Highway Access Permit for Ruben Hook at 146 Hook Road. Mark
    Whitney seconded the motion. Motion passed with one abstention (Bruce Hook).
    A Roberts Gould Field request by the Chelsea Rec Committee was approved and signed for a soccer
    tournament on 9-25-22.
    A Roberts Gould Field request by First Branch Athletics was approved and signed for 5/6 soccer practice
    and games from Sept. 19 to October 28.
    Hiring for Water Dept and Admin. Asst: a $4,000 signing bonus was added to job ads posted on
    electronic water job boards. Admin Asst. job advertised in Herald. No candidates applied yet. Action:
    post Admin. Asst. job on Indeed, when possible with town debit card.
    Mark Whitney asked about the OWL and how can we do minutes with digital technology. Brief
    discussion re: minutes. How will we do minutes? Remote minutes? Remote Town Report? What parts of
    the Admin. Asst job can be done remotely?
    Scheduling for 2023 budget planning discussions: An updated version of last years schedule, with new
    dates presented to the board. Action: Send out email to all departments with dates.
    Arts Grant/ Pellet Furnace: Levar Cole reported to the Board on the changes and updates to the
    installation of the wood pellet furnace in the Town Hall. Inspection and Proposal for a new chimney liner
    from Chimney Savers was scheduled.
    Update on other Grants: none.
    Vermont Land Trust/Taylor-Putney Conservation Easement. Letter presented. Selectboard can respond
    if disagrees with analysis. Cole will respond for the Selectboard.
    Levar Cole stated, as a follow-up on the trail system plan by Kate Willard, that sometimes there is seed
    money by horse groups, for trail damage done by horses, in order for the horse groups to be allowed to
    go on the trails. Sometimes the horse groups come out and maintain the trails. Sometimes ATV groups
    come out and maintain the trails. We are working out what we can do for the community. The ATV folks
    were really interested and volunteered to do the work. Should we consider something like this for multi
    use trails? Who are these trails for? Foot trails? Bike trails? ATV trails? Horse trails? We have ATV
    volunteers who have already told us they would do the work. What can the board do to support you,
    Mark Whitney, in the activity of making a trail proposal, or a town forest proposal?
  12. Appointments
    None.
  13. Executive Session for Human Resources
    None.
  14. Adjourn
    Meeting adjourned at 9:50 pm.
    The next regularly scheduled Chelsea Selectboard Meeting will be Tuesday, October 4, 2022 at 7:30 in
    the Chelsea Town Hall.

Water Dept Board Meeting Minutes – Sept, 20 2022

Chelsea Water Department Board Meeting Minutes
Tuesday, September 20, 2022, at the Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald), Gayle Durkee
(Treasurer)
Members of the public present: Trudy Amber-Dowlin

  1. Call Meeting to Order
    Meeting called to order by Levar Cole at 7:09 pm.
  2. Conflict of Interest Disclosure
    None.
  3. Changes to the Agenda
    None.
  4. Bill consolidation request – Trudy Amber Dowlin
    Levar Cole moved to approve the water billing consolidation request for Trudy Amber-Dowlin. Merrill
    Whitney seconded the motion. Motion passed unanimously.
    Trudy Amber Dowlin stated the building is set up as one house. Dowlin requested that the bill
    consolidation be retroactive, since she has already paid two times.
    The Selectboard and the Treasurer agreed to make it retroactive for this last quarter, but not beyond
    the last quarter.
    Dowlin pointed out there was no way of knowing from the bill that she was paying for two units. Only
    when she asked, when they looked in the records, would you know the amount was for two units.
    Dowlin suggests changing the bill format to reflect the status of how many units, how many gallons.
    Cole stated future billing has been an agenda item in the past. We can look at that going forward.
    Durkee stated Nemric sets up the bill and formatted it for us. Durkee can check to see if the formatting
    can be changed.
    Durkee stated two water accounts are overdue and have not responded or paid. We can turn off the
    water now. These bills are quite high. I think the services are going to stop soon anyway.
    Cole asked the Treasurer to keep the board informed. We may have to call a Special Water Department
    Board meeting.
  5. Public Comments
    None.
  6. Adjourn
    Meeting adjourned at 7:31 pm.
    The next regularly scheduled Water Dept. Board Meeting will be December 20, 2022.
|

Special Selectboard Meeting Minutes – Sept 20, 2022

Chelsea Selectboard Special Meeting Minutes
Tuesday, September 20, 2022, 6:30 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald)
Members of the public present: Martin Prevost (DLL), Patrick Ross (DLL), Nick Zigelbaum

  1. Call meeting to order
    Meeting called to order by Levar Cole at 6:34 pm.
  2. Conflict of Interest Disclosure
    None.
  3. Changes to the agenda
    None.
  4. Discussion of liquor control and violations
    Patrick Ross, Investigator in the Office of Compliance and Enforcement for the Vermont Department of
    Liquor and Lottery, stated he was here to discuss liquor control information and he invited Martin
    Prevost, Director of Licensing to attend.
    Patrick Ross stated he looked into 3 incidents. An application by Pear Ridge Productions/Adventure
    Dinners was for an event that was scheduled to take place on September 3, 2022. The application was
    dated August 30, 2022. Ross does not know the status of that event.
    An application by Pear Ridge Productions/Adventure Dinners was for an event scheduled for June 25,
  5. The application was dated June 21, 2022. There was no actioning on that. No permit.
    An application by Pear Ridge Productions/Adventure Dinners was for an event scheduled for July 22,
  6. The application was dated July 6, 2022. Chelsea Selectboard disapproved the permit on July 19,
  7. The event was supposed to be attended by 60 people. The licensee conducted the event without a
    proper permit. The licensee was ticketed.
    There was another event, later than that, where there were screenshots of drinking in a field.
    The licensee has been ticketed. Since then, Pear Ridge Productions/Adventure Dinners did not apply for
    a license, but called the Director because they thought they were not going to get approval. Licensee
    was going to advertise bring your own beer. They can do whatever they want. The one she called on was
    a pig roast event. She was told food only. There are no other outstanding complaints about the licensee.
    There is no record with our office about Babe’s Bar.
    Levar Cole, Chair, asked should the Selectboard be concerned with problems, or should we rubber
    stamp things? The Town Clerk has informed liquor license applicants that the application must be on the
    agenda at a regularly scheduled Selectboard meeting. The Selectboard has always asked about recent
    violations.
    Patrick Ross stated according to statute, as long as it has to be warned. Your town does that. Generally,
    earlier is better. It (application) has to be received in our office by 5 days before the event. Under
    certain circumstances, we will act on something under 5 days. It must be on the application form. It
    must be warned. The Selectboard makes the deny or approve decision. Get it in early is always the best
    thing. Even though they (licensee) apply, and you (Selectboard) approve, we (DLL) still have to approve
    the application. Towns do different things. Per statute, it has to be a duly warned meeting.
    Mark Whitney stated I want to make sure we are doing what we are supposed to do. There are not a ton
    of events that happen in Chelsea. The company that does these dinners, they have them forecasted out
    a year. Is there such a thing as applying too far ahead?
    Martin Prevost stated within a year. Larger events might have to be further reviewed. The Selectboard
    can call the Department and check on the licensee. Feel free to reach out to us. Under FOIA it’s
    accessible. With local licensees (like bars or restaurants) you will get notices of violations on the
    application. The numbers are on the website.
    Mark Whitney asked, if we find violations, what are our best practices?
    Ross stated If emergency, call 911. State Police. Other than that, call me on my cell phone. We will
    investigate anything that is brought before us.
    Mark Whitney asked, is that the right thing to do, issuing a permit after a violation?
    Ross stated you would have to talk to your Town Attorney. If there is a licensee that continues to do
    things wrong, you need to contact your Town Attorney. The State does not enforce BYOB.
    Nick Ziegelbaum stated those 3 events took place at my place. I understand the authority of the control
    board. Adventure Dinners tried to host an event in June and applied too late. We still did the event and
    paid the fine. They paid for the event on July 21st that was denied. They do not know if they are going to
    get denied. It’s unclear whether the board will approve or deny. It’s a huge loss of revenue to do a BYOB
    event.
    Ross stated there is no answer, other than get it in and get it approved well ahead of time. As far as how
    long the disapproval would last, the attorney would have to be involved. The corrective plan is applying
    with enough time.
    Mark Whitney stated there was an email sent where they did not apologize and they said they would try
    not to do that again. Whitney stated this is a transgression of knowledge.
    Nick Ziegelbaum stated all the food was purchased.
    Investigator Patrick Ross stated you can only do that so many times.
    Nick Ziegelbaum stated the decision now is not do we apply early or late. But now, the decision is do we
    apply at all. I’m the representative.
    Martin Prevost stated we cannot take action on something that has not taken place. The State cannot
    take action until this board has taken action. The board sanctioned the caterer. The caterer took the
    sanction. Our board thought that appropriate. We would not deny a permit moving forward.
    Investigator Ross took the action of issuing a monetary ticket. That is corrective action. It is progress in
    our eyes that the applicant called us. My suggestion to you is get the application in as soon as you can.
    We accept applications only online now. If the Selectboard approves and sends it to us, there is not
    enough evidence to deny it.
    Nick Ziegelbaum stated he is representing Kate MacLean as well. What is the timeline for us putting stuff
    on the agenda? A month?
    Cole stated the agendas usually are finalized the Friday before a Selectboard meeting on the following
    Tuesday. Usually, Thursday noon is the deadline.
    Nick Ziegelbaum asked will you deny the next permit if it is submitted in time? We can jump through
    hoops, but what are they?
    Ross stated we invite anyone who needs to fall under general operations to apply for a permit.
    Nick Ziegelbaum asked can we apply for multiple days?
    Ross stated Saturday and Sunday are okay, one day as a back-up date.
  8. Public Comments
    None.
  9. Adjourn
    Special Selectboard meeting adjourned at 7:09 pm.