6:30 Chelsea Town Hall
- Call to Order
- Public Comment
- Conflict of Interest Disclosure
- Open Bids for Edwards Road Sites 4 and 5
6:30 Chelsea Town Hall
The Town of Chelsea invites the submission of project bids to repair storm damage to two sites on Town Highway #8 Edwards Road
The contractor will be responsible for two sites: Sites known as 4 and 5. These sites will be marked on Monday, 23 October 23. Highway Foreman Rick Ackerman will be able to answer questions on the location of these sites. He can be contacted at: email@example.com and 802.685.4302
Site 4: Repair approximately 50-foot length of slope, 10 feet wide with approx. 370 CY of Stone Fill, Type IV
Site 5: Repair approximately 40-foot length of slope, 10 feet wide with approx. 296 CY of Stone Fill, Type IV
Please Note: The contractor is responsible for any potential debris removal and disposal, and the purchasing and hauling of materials for these projects.
The project completion date is 30 November 2023, unless any unforeseen problem warrants a time extension.
This project is subject to the “Low Risk Site Handbook for Erosion Prevention and Sediment Control”, and the Manual on Uniform Traffic Control Devices. The contractor is responsible for understanding and complying with all of these permits and documents.
The municipality must ensure all participating contractors have the prerequisite experience, therefore contractors wishing to bid must submit at least one construction reference from a successful project similar in scale to this one for review. This reference must be included with the project bid packet.
Bids will be received at the Chelsea Town Office or by email (firstname.lastname@example.org) until noon on Friday, 27 October 2023. The town plans to issue a Notice of Award and Notice to proceed as soon as possible, once the bids have been properly evaluated during a Special Selectboard Meeting that will be held within 5 days of the bid deadline.
The Town of Chelsea Selectboard reserves the right to reject any or all bids and to accept any bid deemed to be in the best interests of the Town of Chelsea. Incomplete bid packages will not be considered. Please be sure to use the form provided on the Town of Chelsea website.
Further information, including fact sheets and technical drawings can be found on the Town of Chelsea website. If you have any further questions regarding this project, please email Kasey Peterson at Grants@chelseavt.org. Questions will be received until 12 Noon on Tuesday 24 October 2023 so that needed clarifications can be transmitted to all bidders in a timely manner prior to the bid deadline.
On the Draft Chelsea Town Plan November 7th at 6PM at the Chelsea Town Hall.
The Chelsea Selectboard will be holding a hearing on the Draf Town Plan at 6:00PM on November 7th at the Chelsea Town Hall, 296 VT-110, Chelsea, VT 05038.
The purpose of this hearing is to take comments from the public on the draf Town Plan so that the Planning Commission can consider these as it makes its final revisions prior to sending to the Selectboard. The proposed Town Plan will replace the current Town Plan in its entirety. Copies of the draft can be found at the Town Office during business hours. Comments may be mailed to the atention of the Selectboard at P.O. Box 266 Chelsea, VT 05038.
Below is a summary of the proposal. I. Goals of the Plan
III. Economic Development IV. Housing
VI. Utilities and Facilities
VII. Recreation and Parks
VIII. Health and Emergency Services
IX. Natural, Scenic, and Cultural Resources X. Agriculture and Forestry
XI. Land Use Plan
XIV. Relationship to Other Plans
XV. Town Plan Implementation
Selectboard Meeting Agenda Tuesday, 17 October 2023
Chelsea Town Hall
Links to join the Selectboard Meeting
Selectboard Meeting Agenda Tuesday, 10 October 2023
Chelsea Town Hall
The Selectboard Meeting for October 3, 2023 has been rescheduled.
The new Meeting time is October 10, 2023 at 6:30, in the Town Hall.
Chelsea Selectboard Meeting Minutes (draft)
September 19, 2023
Present- Kevin Marshia, Kelly Lyford, Leyna Hoyt, William Lyon, Jesse Kay,
Karen Lathrop, Clerk, Rick Ackerman, Highway Supervisor, Michael Whipple, Water & Wastewater Supervisor
Others present- Marianne McCann, Gregg Herrin, Harry Falconer, TRORC, Kevin Geiger, TRORC, Sydney Steinle, TRORC
Jesse Kay, moved to approve the contract amount of 86.50/ton with a total of 275 tons. Leyna Hoyt seconded the motion. There was no further discussion. All were in favor. Motion passed.
Leyna Hoyt moved to approve the estimated cost of $5,900 for repair of the Scada system. Kelly Lyford seconded the motion. There was no further discussion. All were in favor. Motion passed.
Mike reported the Town wastewater system was working on an extended permit due to Covid, but the State was working on getting them updated. There are tests that are going to be required and the Town will have to buy an automated sampler system as some of the tests would run for 20 hours. The Board would need to budget for that, and Mike will research costs on them and report back to the Board. The Board inquired about grants that may be available for that or if the State will provide funding as they would be requiring some automation. Mike was unsure of whether that would happen.
The Board noted the budget was overspent due to the emergency nature of filling Nolan’s place and many repairs were required to the already outdated system so there would have to be some use of the sinking fund to cover those repairs. There was some discussion on whether there would be FEMA money available for any damage to pump house 4 door as it is in bad shape. Mike to liaison with Kasey on it. Mike noted Dimmicks company is up and running and we might investigate their costs for sludge management. The company the Town currently uses doubled their costs.
b. Department of Environmental Conservation Service Line Assistance – The Clean Water Revolving fund. Kevin reported the Town sent an application last spring. He also noted there might be a meeting Friday to get the engineering with Otter Creek started. ANR inspected the facility in June. There were some corrective actions. Mike stated many are done and he was waiting for Dave Martineau for the electrical work. Mike and Kevin to draft a letter to the State on those corrective actions and it would get sent to each Board member to keep them in the loop.
7. Two Rivers – Ottauquechee
a. Congressional grant for wastewater- TRORC had a discussion on where the Town was in the process of the Congressional Delegation Spending award, the EPA community grant, and the Clean Water State Revolving Fund. The Town had not signed the CDS and has not applied for the EPA community grant so far but applied to the Clean Water State Revolving Fund. Both Kevin Marshia and TRORC had spoken to Tom Brown. Kevin has a meeting on Friday with Mr. Brown. Kevin spoke with Rebecca Ellis last February. TRORC to reach out to Ellis on behalf of the Town. Kelly stated the Town had no docs signed yet. The Board requested help from TRORC. Kevin gave a history of what has happened so far with the Congressional Award to get a grant. He said the Congressional Award was just for the Pump Station. TRORC recognized the many moving parts of the process. Marianne McCann stated the whole file is in the AA office. Ms. McCann asked if the Town had hired TRORC. TRORC responded they had a state funded grant to help Towns. The MTAP program, Sydney Steinle runs the program and TRORC will reach out to the State to inform them of the request and get the required permissions.
b. Funding to update town by-laws – Kevin Geiger stated it is a possible project. State planning Grants are available, applications due by Nov 1, 2023. His suggestion was to go for a bylaw modernization grant as the program had more money and had 10% match for the Town which would be waived if the bylaws were adopted. This grant would incorporate the changes the legislature has made and to improve housing. The modernization program is to make the process easier, the standards easier for housing. Kevin G stated they just needed a nod from the Board to provide a scope of work. Also, the Planning Commission would also need to give an okay too. The process does have many meetings with the community for their input. Grants for by laws usually run from $12,000- to $15,000 for it. It would also interface with the Town Plan.
The board approved TRORC to go ahead with preparing the scope of work for Town By Laws.
c. Town plan questions – Sydney Steinle reported Town plan transmitted to the Selectboard along with a timeline. She asked the Board to have comments on the plan to her by October 4. She would incorporate individual edits and send the Board a draft. She went through the timeline for adoption. She explained the editing process to the Board. They must have their Selectboard Hearing on November 7 followed by Selectboard Meeting where plan would be adopted. The board decided to move the October 3 meeting until the 10th so all members could be present. Small discussion on Flood Bylaws. Some discussion about making any changes to the Town Plan if so needed. Kevin G. stated the Town Plan would be good for eight years, but the Planning Commission may start the process over to make edits at any time they so choose.
South Washington Road work started today.
Sidewalk work at the firehouse complete.
Work on Jenkins Brook is underway by AJ. Though he has to go back to finish a spot-on Maple Ave that he did not know was in the bid. Might be completed by Monday.
There was some discussion on whether mowing would get done due to time constraints. The board thought John might be able to coordinate that while Rick is gone. Rick reported work on O’Donnell and Blackhawk is done. Excavator not coming till October 4, the crew will start on the Pent Road first.
Rick stated a little more sand is needed and that his truck is back from being repaired. The crew can finish hauling sand while Rick is gone. Still needs to finish side filling East Randolph Road. Rick asked about Edwards Road. Kevin said he asked if he could get a Geotech from a resource through the state to give us an idea of what needs to be done. Rick asked about temp fixes being okay with FEMA. Kevin will have to double check on temp fixes with FEMA.
13. FEMA Update- Not much to say according to Kasey’s note. Pedestrian bridge costs needed. Kevin and Leyna met with a state consultant, Thad last week on Edwards Rd and Pedestrian Bridge and Maple Avenue. Also met with a person on the basement mitigation. The pedestrian bridge needs some engineering, they checked out Maple Ave., and the consultant said to start work on Edwards. The basement was looked at with Leyna. Kasey will need to get bills together to see if we meet a $ threshold. Karen stated Irving was coming to clean furnaces next week. Leyna to research what vapor barrier cost would be. Update on where items in the hall will reside. Rick to store some items at the Garage. Kevin to ask Judy Libby to pick up the food for the food shelf. Discussion on dehumidifiers. Most people will need them this spring. The board decided that those that haven’t returned them could keep them. The board decided to donate some fans to the school.
Leyna Hoyt moved to approve the 1st,3rd class and outside consumption permit renewals for Limit Assets. Jesse Kay seconded the motion. There being no further discussion, all were in favor. Motion passed.
Leyna Hoyt moved to go into executive session for personnel at 9:08 inviting Karen Lathrop. Motion seconded by Jesse Kay. All were in favor, Motion passed.
Jesse Kay moved to exit executive session at 10 PM. Motion seconded by William Lyon . No Discussion. Motion Passed.
Action- Board decision to move forward with a Town Administrator position, moving forward writing a job description for the position/salary for the next meeting.
Decision on employee salary. Leyna Hoyt moved to adjourn at 10.01pm with Jesse Kay seconding the motion. No Discussion. All were in favo
Tuesday, 19 September 2023
6:30 PM Chelsea Town Hall
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