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Agendas | News | Selectboard
Selectboard Meeting Agenda – July 30, 2024
Selectboard Meeting Agenda July 30th, 2024 6:30 pm Chelsea Town Hall Call to Order Additions to the Agenda Conflict of Interest Disclosure Public Comments Approve Minutes from July 16th, 2024 Current Events and Updates Highway Update Town Administrator Update
-Animal Control Officer OpeningWater and Wastewater Update Treasurer: Budget Update Action Items Wastewater Plant: Approval of Rotor Upgrade and Labor Treasurer: Approval of Tax Rates Treasurer: Carminati and Bullard Contracts Mitigation Pre-application: Pedestrian Bridge Town Hall Basement Microsoft Teams Integration Treasurer and Town Administrator Training: UVM Vermont Local Government Institute Pedestrian Bridge Debris Approve Orders Executive Session If Necessary Adjournment Links to join the Selectboard Meeting:
https://meet.google.com/fwf-ayyb-acq
https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams -
Town Audit Report 2023
To view the 2023 Town Audit Report, please click HERE.
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MANDATORY Water Line Survey
The State of Vermont requires the residents of Chelsea using town water to fill out a quick survey regarding the water service line material in their homes. This survey is integral to helping us identify any lead sources in our water and only requires you to visually verify the type of material your water line is made of and enter that information online along with your address. Currently 101 residents have not completed this survey, and the alternative to the survey is a manual inventory involving representatives coming to your home to verify the material. We would like to avoid this inconvenience to you if possible!
Please follow the link below to complete the survey and share with your neighbors so that ALL residents fill out the survey. If you or someone you know does not have access to internet, please reach out to the Town Administrator at 802-625-2023 to help fill out the information for you. https://airtable.com/app6OfY4820Or8ndV/shrAALw8afF9Jb9FI
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Selectboard Meeting Minutes – July 16, 2024
Selectboard Meeting Minutes July 16th, 2024 6:30 pm Chelsea Town Hall Call to Order Kevin Marshia called the meeting to order at 6:31 pm.
SELECTBOARD
Kevin Marshia (Present)
Kelly Lyford (Present)
Gregg Herrin (Present)
Leyna Hoyt (Present)
Jesse Kay (Present)
TOWN EMPLOYEES
Tierney Farago (Town Administrator)
Rick Ackerman (Highway Supervisor)Additions to the Agenda Signature for annual Grants In Aid acceptance was added. The annual grant was sent in this week for signature acknowledgement from the Selectboard. Leyna Hoyt made a motion to sign the grant acknowledgement for the Town to move forward with Grants in Aid; Jesse Kay seconded the motion. Motion passed with 4 votes in favor. Conflict of Interest Disclosure: None Public Comments: None Approve Minutes from July 2nd, 2024 Gregg Herrin made a motion to approve the July 2nd minutes; Leyna Hoyt seconded the motion. Motion passed with 5 votes in favor. Current Events and Updates Highway Update Rick Ackerman updated the board on the status of gravel and sand. The bids for the new town truck are out and he is waiting for bids back now. The town has received one application for a new road maintenance worker. Roadside mowing is currently being conducted while the town has access to a mower. Town Administrator Update Tierney Farago gave a brief update on FEMA progress. The Town is trying to wrap up the process in order for FEMA to fund the various long-term projects for repair and mitigation. action items FEMA Engineering Contracts
–Stantec
–East Engineering* Gregg Herrin received an emergency call and was excused from the meeting for the rest of the night. The Selectboard discussed the proposals received from East Engineering and Stantec. Based on the grading scale completed by each Selectboard member, Stantec ranked higher at 291 vs East Engineering’s 255. The board discussed a few questions they had including timelines and flexibility. The Selectboard thanked the representatives for their time and proceeded to a motion. Jesse Kay made a motion to accept the proposal from Stantec; Kelly Lyford seconded the motion. The motion passed with 4 votes in favor. Listers: Approval of Reappraisal RFP The listers submitted a draft Request for Proposal for the townwide reappraisal for the Selectboard’s approval. Kelly Lyford made a motion to approve the listers to move forward with their request for proposal; Jesse Kay seconded the motion. Motion passed with 4 votes in favor. Treasurer: Approval of Tax Rates This item was tabled until the remaining items needed are received by the treasurer. No action was taken. Bench Donation from Chelsea Arts Collective Carrie from the Chelsea Arts Collective wanted to see if the Selectboard would accept a donation of a bench (possibly a picnic table) from the Arts Collective. The Selectboard was appreciative of this generous donation. Jesse Kay made a motion to accept the donation of a bench or picnic table from the Arts Collective; Kelly Lyford seconded the motion. The motion passed with 4 votes in favor. Arts on the Green North Common Road Closure Carrie from the Chelsea Arts Collective brought up the possibly of closing off the North Common Road for the Arts on the Green celebration in August. The Selectboard had questions on why this would be needed and if there is a suitable alternative that would not impede traffic for the community. More information was needed, so further discussion will be had on the needs of the event. No action was taken. Approve Orders A note from the Treasurer regarding the increase of prices for bulk item pick-up was briefly discussed. The Town Administrator will compare vendor pricing of these items to ensure the town is getting the best deal.During discussion of the orders, Kelly Lyford questioned one of the line items for reimbursement. Seeking further clarification on why a purchase for bearings for the wastewater facility was being reimbursed to a Town employee, it was agreed that the Selectboard would approve the orders contingent upon the explanation. Jesse Kay made a motion to approve the orders, contingent upon getting further clarification on a reimbursement line item; Leyna Hoyt seconded the motion. The motion passed with 4 votes in favor. Executive Session If Necessary Jesse Kay made a motion to move to executive session and invite Tierney Farago; Leyna Hoyt seconded the motion. The Selectboard entered executive session at 7:58. Leyna Hoyt made a motion to adjourn executive session; Jesse Kay seconded the motion. Motion passed with 4 votes in favor and executive session ended at 8:11 pm.
Action: The selectboard will speak with personnel regarding their concerns.Adjournment Leyna Hoyt made a motion to adjourn the meeting; Jesse Kay seconded the motion. Motion passed with 4 votes in favor and the meeting was adjourned at 8:12 pm. -
Selectboard Meeting Agenda – July 16, 2024
Selectboard Meeting Agenda July 16th, 2024 6:30 pm Chelsea Town Hall Call to Order Additions to the Agenda Conflict of Interest Disclosure Public Comments Approve Minutes from July 2nd, 2024 Current Events and Updates Highway Update Town Administrator Update Action Items FEMA Engineering Contracts
-Stantec
-East EngineeringListers: Approval of Reappraisal RFP Treasurer: Approval of Tax Rates Bench Donation from Chelsea Arts Collective Arts on the Green North Common Road Closure Approve Orders Executive Session If Necessary Adjournment Links to join the Selectboard Meeting:
https://meet.google.com/fwf-ayyb-acq
https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams -
Accepting Sealed Bids For: 10 Wheeler Cab & Chassis and 10 Wheeler Dump Body Plow
The Town of Chelsea intends to purchase one (1) new, unused 66,000 GVW truck cab and chassis, and one (1) all season dump body, snowplow, and wing. Please see the bidding instruction below for more information. For further questions, please contact Rick Ackerman at 802-685-4302.
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Selectboard Meeting Minutes – July 2, 2024
Selectboard Meeting Minutes July 2nd, 2024 6:30 pm Chelsea Town Hall Call to Order Kevin Marshia called the meeting to order at 6:30 pm.
SELECTBOARD
Kevin Marshia (Present)
Kelly Lyford (Absent)
Gregg Herrin (Present)
Leyna Hoyt (Absent)
Jesse Kay (Present)
TOWN EMPLOYEES
Tierney Farago (Town Administrator)
Rick Ackerman (Highway Supervisor)Additions to the Agenda Two field requests were added to Action Items. Highway update item was added: Rick Ackerman gave an update on the status of a new Town truck and the open road worker job position. Conflict of Interest Disclosure: None Public Comments Neil Hochstedler brought in samples for weather window inserts from Window Dressers for Town Hall. Quotes have been sent to the Selectboard and they would like to see the inserts in person; there are a few locations in Town that are currently using the inserts.
Frank Keene brought up an issue with downed trees in the river behind his home. The Selectboard will find out how to get the debris removed and if it is within their jurisdiction to remove anything from the river. Frank also spoke on the issue of speeding on Maple Ave. There have been cars spotted speeding through the area but there are currently no speed signs posted. The Selectboard will research the traffic ordinance for Maple Ave and getting a sign posted in order for the police department to conduct traffic stops.Approve Minutes from June 18th, 2024 Jesse Kay made a motion to approve the June 18th minutes; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. Current Events and Updates Presentation on Community Nursing from Jodi Hoyt: Jodi Hoyt and Kristin Barnum presented on the benefits of the Town employing a Community Nurse. This position would administer aid to the residents of Chelsea by supporting them in their health care needs and connecting them with the resources required. Several residents and non-residents of Chelsea were in attendance to support this program. The Selectboard will continue to work with Jodi to determine if this would be a viable program for the Town. Press Release for Forest and Parks Commission Grant: (Corrected from Library Grant) The Forest and Parks Commission received a $3,000 grant to create a flowering tree lot on the former Babcock/Lyon property at 12 Maple Ave. For the full press release detailing the program, please click HERE. Town Administrator Update: The Town Administrator gave a brief update on the progress of the Town’s FEMA applications.The Town is still working with FEMA and engineering firms to begin permanent work on various areas affected by the 2023 flood. Town Hall Space Needs Update: The Town Administrator is currently working on the dimensions of Town Hall and what employees would require should the Town acquire another property. Future Agenda Items: Budget Update Later in July: The Town Treasurer will provide a budget update at the end of July. Action Items Town Garage Heating Fuel Contract: The Selectboard reviewed the heating fuel contract for the Town garage. Jesse Kay made a motion to choose option 2 and approve the contract; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. Town Administrator Signing and Purchasing Authority: This item will be moved to a future agenda item to assess what the Town Administrator will be able to sign for and purchase. Listers: Reappraisal: Phyllis Hayward presented information on the Reappraisal order from the state to the Selectboard. The Selectboard chair signed paperwork acknowledging that the Town of Chelsea has received the reappraisal order and will comply. The listers will be putting out a Request for Proposal for officials to conduct the reappraisal. No formal action was taken. (Agenda Addition) Chelsea Flea Market Parking: Jesse Kay made a motion to approve the request to use the Roberts-Gould Field for Flea Market parking from July 12th at 4:00 pm to July 13th at 6:00pm; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. (Agenda Addition) Chelsea Library Outdoor Games & Ice Cream Social for Adults: Jesse Kay made a motion to approve the request to use the Village Greens for an ice cream social on July 18th from 5:30 pm-8:30pm; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. Approve Orders: Jesse Kay made a motion to approve the orders; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor. Executive Session If Necessary: None Adjournment: Jesse Kay made a motion to adjourn the meeting; Gregg Herrin seconded the motion. Motion passed with 3 votes in favor and the meeting was adjourned at 8:40 pm. -
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Press Release: Forest and Parks Commission Grant Award
The Chelsea Forest and Parks Commission received a grant from the Vermont
Community Foundation to create a Pollinator garden on one of the vacant FEMA
properties in downtown Chelsea for community use.
The $3,000 received from the Vermont Community Foundation’s Spark Connecting
Community grant program will help to create a flowering tree lot on the former
Babcock/Lyon property at 12 Maple Avenue.
The Spark Connecting Community Grant program puts building and nurturing
communities front and center. The Foundation aims to support the work happening
throughout Vermont’s 251 towns that build social capital. These grants – where a small
amount can make a big difference– are intended to light the spark that keeps
Vermonters healthy and happy.
The plan is to plant crabapple trees adding spring flowering bulbs at the base of each
tree, install bird and butterfly houses and have benches and other places for people to
sit. The transformation of an empty lot into a relaxing, beautiful garden for the
community and encouraging pollinators and birdlife is the goal. The Parks and Forest
Commission encourages everyone to be part of the planning, design, and implantation
of the project. The project will include a “kick-off” informational session for the
community and integrate the project into the local school curriculum on the importance
of pollinators. The project will also collaborate with the “Youth Wellbeing Project”
through SafeArt Summer camps. The theme for the summer camps this year is “Crafts
and Connection”. The Forest and Parks Commission can be contacted through their
email of chelsea-forest-parks@googlegroups.com and the group meets the first Monday
of every month at the Chelsea Library at 6:00. All are welcome to attend.
The Vermont Community Foundation inspires giving and brings people and resources
together to make a difference in Vermont. A family of hundreds of funds and
foundations, we provide the advice, investment vehicles, and back-office expertise that
make it easy for the people who care about Vermont to find and fund the causes they
love. The heart of the Community Foundation’s work is closing the opportunity gap –
the divide that leaves too many Vermonters struggling to get ahead, no matter how hard
they work. We are aligning our time, energy, and discretionary resources on efforts that
provide access to early care and learning, pathways to college and career training,
support for youth and families, and community and economic vitality. We envision
Vermont at its best – where everyone has the opportunity to build a bright, secure
future. Visit vermontcf.org or call 802-388-3355 for more information.