Town of Chelsea
Request for Proposals
Exterior Storm Windows – Town Hall
The Town of Chelsea is accepting bids to replace all the exterior storm windows at the Chelsea Town Hall. These windows must be consistent with the historic look of the building and be functional and fully weather sealed, including both glass and screens that can be raised and lowered as weather dictates. Contractor must submit material options for approval and is responsible for all field measuring – prior to order. Contractor must dispose of waste or trash produced from the work. Protect existing buildings, plantings and infrastructure from damage during project.
The work must be completed by June 30, 2027.
Site Visit
A site visit is required prior to submitting a proposal. Please reach out to Grants Manager, Kasey Peterson at 802-625-2023 or Grants@chelseavt.us to schedule.
Bid Process and Deadline
Bid Packages may be emailed to Grants@chelseavt.us or mailed to PO Box 266 Chelsea, VT 05038 Attn: Selectboard and received by 8/28/2026 at 11am. Please include the following information in your bid:
- On the outside of the sealed envelope or in the subject line of an email: Town of Chelsea, Storm Windows Ramp, and the deadline for bid submissions (8/28/2026, 11am)
- A copy of bond/insurance
- A cover sheet with the title of the RFP; the bidder’s name, physical address, and all other contact information
- Bid proposal value and breakdown so it is clear exactly what is included
Bid Opening
Bids will be opened and reviewed by the Chelsea Selectboard during the Selectboard meeting at the Town Hall (296 VT Route 110 Chelsea, VT 05038) on 9/1/2026 at 6:30pm. Following review and evaluation, and if possible, a proposal will be selected.
Evaluation factors:
- Price
- Bidder’s ability to perform within the specified time limits
- Bidder’s experience and reputation, including past performance for Chelsea or another municipality
- Quality and type of materials and services being proposed
- Bidder’s ability to meet all terms and conditions of the RFP
Contact Information
Questions regarding this RFP shall be submitted by email only to the Grants Administrator, Kasey Peterson, at grants@chelseavt.us. A list of RFP questions and answers will be maintained on the Town’s website once received. Questions will be accepted until 11am on Monday, 8/24/2026, to ensure all parties have adequate time to review the answers before the proposal submission deadline.
Disclosure
The Town of Chelsea is an equal opportunity employer.
The Selectboard reserves the right at its sole discretion to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award which in its sole and absolute judgment will best serve the Town’s interest. The Selectboard reserves the right to investigate the financial condition of any bidder to determine his or her ability to assure service throughout the term of the contract. The Town assumes no responsibility and no liability for costs incurred relevant to the preparation and submission of proposals or any other costs prior to the issuance of a contract.