Town of Chelsea
Request for Proposals
Town Hall Basement Waterproofing
The Town of Chelsea is accepting bids to address a water infiltration issue in the basement of the town hall.
Proposals must include leveling the dirt floor, installation of a drain system, and a pump system that will activate automatically when needed. The whole space, approximately 1900 square feet, requires encapsulation. A combination of concrete on the floor itself with a vapor barrier/insulation on the walls is recommended.
A dehumidifier may also be added to the proposal.
The building is a historic landmark and precautions must be taken to retain the integrity of the building. No changes to the outside can be made.
Site Visit
Proposals will not be accepted without a site visit. Appointments for site visits can be made by emailing Grant Administrator, Kasey Peterson, at grants@chelseavt.org or Town Administrator, Tierney Farago, at town.administrator@chelseavt.us.
Bid Process and Deadline
Bid packages must be sealed and received by May 16th at 4:00pm at PO Box 266 Chelsea, VT 05038 (ATTN: Selectboard/ Town Administrator). Please include the following information in your bid:
- On the outside of the sealed envelope: PO Box 266, Chelsea VT 05038 (care of the Selectboard/Town Administrator), Town of Chelsea Town Hall Proposal, the deadline for bid submissions (May 16th, 4:00 pm)
- A copy of bond/insurance
- A cover sheet with the title of the RFP; the bidder’s name, physical address, and all other contact information
- A cost estimate with itemized per unit costs for hardware, and a total proposed contract amount
Bid Opening
Sealed bids will be opened and selected by the Chelsea Selectboard during the Selectboard meeting at Town Hall (296 Vt Rte 110 Chelsea, VT 05038) on May 20th at 6:30 pm. Bids will be judged by the following factors:
- Price
- Bidder’s ability to perform within the specified time limits
- Bidder’s experience and reputation, including past performance for the Town
- Quality of the materials and services proposed
- Bidder’s ability to meet all terms and conditions spelled out in this RFP
Contact Information
Questions regarding this RFP shall be submitted by email only to the Town Administrator, Tierney Farago, at town.administrator@chelseavt.us. The Town Administrator will maintain a list of RFP questions and answers posted on the Town’s website once received. Questions will be accepted until 4:00pm on May 16th, to ensure all parties have adequate time to review the answers before the proposal submission deadline.
Disclosure
The Town of Chelsea is an equal opportunity employer.
The Selectboard reserves the right at its sole discretion to reject any and all bids, wholly or in part, to waive any informalities or any irregularities therein, to accept any bid even though it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award which in its sole and absolute judgment will best serve the Town’s interest. The Selectboard reserves the right to investigate the financial condition of any bidder to determine his or her ability to assure service throughout the term of the contract. The Town assumes no responsibility and no liability for costs incurred relevant to the preparation and submission of proposals or any other costs prior to the issuance of a contract.