| Selectboard Meeting Minutes |
| January 14th, 2025 6:30 pm Chelsea Town Hall |
| Call to Order |
| Kevin Marshia called the meeting to order at 6:31 pm. SELECTBOARD Kevin Marshia (Present) Kelly Lyford (Present) Gregg Herrin (Present) Leyna Hoyt (Present) TOWN EMPLOYEES Tierney Farago (Town Administrator) Gayle Durkee (Town Treasurer) Karen Lathrop (Town Clerk) |
| Additions to the Agenda |
| -Kelly Lyford added the item of her resignation to the agenda. Kelly informed the Selectboard that she would not be finishing her term (term expires in 2026) and instead would like to resign effective immediately. Gregg Herrin made a motion to accept Kelly’s resignation; Leyna Hoyt seconded the motion. Motion passed. To help the Selectboard keep a quorum, she asked the Selectboard to appoint her to the vacant position left by Jesse Kay until Town Meeting Day, where another member can be elected in her place. Gregg Herrin made a motion to appoint Kelly to the vacant 2 year term Selectboard position until the election is held; Leyna Hoyt seconded the motion. Motion passed. Karen Lathrop was present to swear Kelly Lyford into office. -Billy Lyon was nominated to be appointed to the newly vacant Selectboard role left by Kelly Lyford. Gregg Herrin made a motion to appoint Billy Lyon to the Selectboard until an election occurs on Town Meeting Day; Kevin Marshia seconded the motion. Motion passed. Mr. Lyon will be sworn in at the Town Clerk’s office when he has some availability. |
| Conflict of Interest Disclosure: None |
| Public Comments |
| Maryann McCann attended the Selectboard meeting to express her concerns regarding funds that were dispersed to the Chelsea Spotlight in 2023. Maryann stated that she has filed a tax fraud complaint with the State of Vermont regarding this funding. She was also seeking official commentary from the Selectboard regarding the claims that the request and funds were made illegally. The Selectboard disagrees with her stance and will verify that the steps taken to have the item voted on during Town Meeting were correct. |
| Approve Minutes from December 3, 2024 and December 17, 2024 |
| Leyna Hoyt made a motion to approve the minutes from December 3 and December 17 with edits made by Kevin Marshia; Kelly Lyford seconded the motion. Motion passed. |
| Current Events and Updates |
| A. Highway Update |
| The Town Administrator informed the Selectboard that the road crew is keeping the roads in great working shape. There were no significant updates other than the recent Stantec work occurring on Edwards Rd, Doyle Rd, and Maple Ave for the engineering report that is being conducted for the Town. |
| B. Town Administrator Update |
| Town Report Schedule and Preparation: The Town Administrator shared the calendar of deadlines for Town Meeting Day with the Selectboard. The Town Report is coming along and only needs a few more final additions before it can be sent to the printer at the end of the month. |
| C. Sudie Marcuse Piano Repairs |
| Sudie Marcuse obtained a quote for piano repair for the historic piano located in Town Hall. These repairs would be funded privately by donation and would restore the piano so that it may be used in the future. The Selectboard thank Sudie for her work and greatly appreciate the help in preserving a historic feature of Town Hall. |
| D. Delinquent Water Bills |
| The Town Administrator and Town Treasurer informed the Selectboard that residents will be notified for non-payment on water bills soon. There will be a short period of time before the water will be shut off. Those wishing to make payments can visit the Treasurer during her office hours. |
| Action Items |
| A. Interim Zoning Administrator |
| The Selectboard and members from the DRB discussed needing an interim Zoning Administrator. Two Rivers-Ottauquechee Regional Commission may be able to help with permits and any existing cases until a permanent ZA has been appointed; they will attend the February 4th meeting. The Town Administrator will work with the DRB for any meetings or warnings they may need to schedule. |
| B. Zoning Violation Fees |
| The Selectboard and members from the DRB discussed the need for violation fees to be established. There is some confusion on whether or not the Selectboard needs to determine the fee schedule and create an ordinance, or if the fees need to be established in the Zoning Bylaws. Representatives from the Two Rivers-Ottauquechee Regional Commission have volunteered to attend the February 4th meeting to further explain the process to the Town. No fees were determined during this meeting until more information has been gathered. |
| C. Susan Elder: Forest and Parks Commission Grants, Approval to Plant Trees on Public Property |
| Susan Elder is working on two grants for the Forest and Parks Commission and the grants require the Selectboard to give their express permission to plant new trees on public property. The Selectboard did not have any issue with this, as it involves replacing old or dead trees. Gregg Herrin made a motion to allow Susan Elder to apply for these grants and allow trees to be planted on public property; Leyna Hoyt seconded the motion. Motion passed. |
| D. Library ADA Access Grant: Automatic Doors |
| This item was tabled until contractors has been finalized for the work in the library. |
| E. Water/Sewer Budget and Fees |
| Gregg Herrin prepared cost assessments to increase water and sewer fees to help the Town catch up to the current expenditure for water/sewer services. Fees have not been raised since 2018, which has put a serious strain on the budget, as expenditures have now surpassed revenue. There were several options on an immediate increase followed by smaller incremental rises in fees over several years to help the Town catch up on revenue. Kevin Marshia suggested that the Selectboard present the information to the public on February 4th so that residents understand why the fees need to be increased and how it will affect them. |
| F. Transfer Station Budget |
| The Selectboard discussed the possibility of cutting down on how much the construction dumpster is used to possibly help cut costs at the Transfer Station. Currently it costs $450 to get the dumpster and $50 to return it, plus the following additional fees: $155 per ton, $60 per mattress and couch (in addition to the tonnage), and an environmental fee of $100 for each time the dumpster is picked up. The Transfer Station employees have mentioned this may help bring costs down since the dumpster is emptied several times while it is in Town from about May-November. The Selectboard will consider this option. |
| G. Selectboard Budget |
| The Selectboard accepted the proposed budget as outlined by Gayle Durkee, which is in line with the previous year’s budget line items. |
| H. Salary Budget |
| Leyna Hoyt brought up the possibility of building in the ability for raises for many Town employees so that Chelsea is more comparable to the salaries of surrounding towns. Kevin Marshia requested more statistical information on competitive salaries and believes it to be too late in budget discussions to be able to factor in salary increases beyond what was already calculated for the 2.5% cost-of-living increases. |
| I. Miscellaneous Budget Items |
| The Selectboard reviewed all budget items to see if there were any immediate issues with . There were some changes a minor items, but the board was satisfied overall. Gayle Durkee will adjust a few line items that needed additional information. There will be a final review of the budget on January 21st. |
| J. Town Meeting Warning |
| The Town Administrator reviewed a draft of the Town Meeting Warning. Karen Lathrop suggested edits regarding phrasing and the dates. The Town Meeting Warning will be finalized after the budget has been decided at the next meeting. |
| K. Approve Orders |
| Gregg Herrin made a motion to approve the orders; Leyna Hoyt seconded the motion. Motion passed. |
| Executive Session If Necessary: None |
| Adjournment |
| Leyna Hoyt made a motion to adjourn the meeting; Gregg Herrin seconded the motion. Motion passed. The meeting adjourned at 9:53 pm. |