| Selectboard Meeting Minutes |
| August 20th, 2024 6:30 pm Chelsea Town Hall |
| Call to Order |
| Kevin Marshia called the meeting to order at 6:30 pm. SELECTBOARD Kevin Marshia (Present) Kelly Lyford (Present) Gregg Herrin (Present) Leyna Hoyt (Present) Jesse Kay (Present) TOWN EMPLOYEES Tierney Farago (Town Administrator) Rick Ackerman (Highway Supervisor) Gayle Durkee (Town Treasurer) OTHER Sydney Steinle (Two Rivers Ottauquechee Regional Commission) Sarah Wraight (Two Rivers Ottauquechee Regional Commission) Chris Bump (State of Vermont) |
| Additions to the Agenda |
| -A last-minute request to use the Roberts-Gould Field for baseball practice on various dates was added to the agenda. Leyna Hoyt made a motion to approve the requests; Jesse Kay seconded the motion. Motion passed with 5 votes in favor. -A sealed bid for the Grants in Aid excavation work on several roads in town was received. The only bidder was J.L Smith at $27,500.00. Leyna Hoyt made a motion to accept the bid from J.L Smith; Jesse Kay seconded the motion. Motion passed with 5 votes in favor. |
| Conflict of Interest Disclosure: None |
| Public Comments: None |
| Approve Minutes from July 30th and August 6th 2024 |
| Leyna Hoyt made a motion to approve the minutes from July 30th and August 6th; Jesse Kay seconded the motion. Motion passed with 5 votes in favor. |
| Current Events and Updates |
| Town Administrator Update |
| -ARPA Funds: The Town Treasurer and Sarah Wraight, a representative from Two Rivers Ottauquechee Regional Commission, presented the current ARPA budget and possible uses for the remaining funds. The Town will work on assigning the funds to different areas of the budget before the December 31st deadline. |
| -Transfer Station: The Town Administrator is working on presenting more information on how the transfer station has been operating since the implementation of punch cards and recycling stickers. |
| -Community Nursing Forum: The Selectboard discussed getting further information on the community nursing program and getting public input on the needs of the Town. |
| -Town Plan Draft: The Planning Commission has recommended the draft Town Plan to the Selectboard. The Selectboard reviewed the draft version of the Town Plan update with Sydney Steinle from the Two Rivers Ottauquechee Regional Commission. They requested a list of all of the changes made to the Town Plan in order to better review the plan to set a hearing for the changes. |
| Action Items |
| Wastewater Plant Contract: Funding Application and ESA Signatures |
| The ESA and funding application for the wastewater plant update are ready to be signed by the Selectboard. Leyna Hoyt made a motion to approve and sign the ESA contract and funding application for the wastewater plant; Gregg Herrin seconded the motion. Motion passed with 5 votes in favor. |
| Sealed Bids: Town Truck |
| The Selectboard asked the Road Supervisor to continue looking over the bids received for the town truck, as there was discussion over which bids would be the best fit for the Town. No action was taken. |
| FEMA Projects: Cemetery Pedestrian Bridge and Town Hall Basement |
| The Selectboard invited Chris Bump into the discussion of the status of several FEMA projects. There were some concerns over the reimbursement eligibility of several projects including the cemetery pedestrian bridge, Maple Avenue bridge, and Brook Rd. The Town will continue to work with FEMA and Chris Bump in order to understand the status of the projects and how to continue moving forward with receiving reimbursements. No action was taken. |
| Amendment to Purchasing Policy: Town Administrator Approval |
| The Town Administrator was added to the authorized users on the Town’s purchasing policy. Kelly Lyford made a motion to approve the amended purchasing policy to add the Town Administrator to the list of authorized employees; Leyna Hoyt seconded the motion. Motion passed with 5 votes in favor. |
| Water Meter Upgrades and Sewer Fees |
| The Town Administrator will be working with the wastewater department to gather more information on possibly upgrading the water meters in town. No action was taken. |
| 21 Richardson Hill Highway Curb Cut Permit |
| Leyna Hoyt made a motion to approve the highway curb cut permit for 21 Richardson Hill; Gregg Herrin seconded the motion. Motion passed with 5 votes in favor. |
| Approve Orders |
| Leyna Hoyt made a motion to approve the orders; Kelly Lyford seconded the motion. Motion passed with 5 votes in favor. |
| Executive Session If Necessary |
| Leyna Hoyt made a motion to enter executive session, inviting Tierney Farago to join; Gregg Herrin seconded the motion. The Selectboard entered executive at 9:19 pm. Leyna Hoyt made a motion to exit executive session; Gregg Herrin seconded the motion. The Selectboard exited executive session at 9:31 pm. Kevin Marshia had to leave for personal business during executive session at 9:28 pm. The Selectboard discussed personnel; no action was taken. |
| Adjournment |
| Leyna Hoyt made a motion to adjourn the meeting; Jesse Kay seconded the motion. Motion passed with 4 votes in favor and the meeting ended at 9:31 pm. |